Executive Administrative Assistant - Non Exempt - TTI of USA, Inc.

o Assisting with creating meetings, moving meetings, sending invites for events, and other adjustments in managers schedule
o Working with other assistants to find times that work for all higher level leaders
o Managing conflicts that may arise on the calendar

o Assist with planning events, group meetings, offsites, etc.
o Working with senior leadership to plan details of meetings and outings including all travel arrangements, transportation options, food plans, presentation ideas, timeline/schedule, etc.
o Creating calendar invites, managing attendance for the events, organizing catering orders, setting up the conference rooms with audio, catering, and visual as needed
o Arranging welcome lunches, welcome breakfasts, and other lunch or breakfast meetings

o Track and manage all expenses from the corporate credit card
o Create expense reports, managing receipts from leadership travel, submitting reports weekly/monthly (as needed) for non-corporate card charges
o Keep track of all fees related to corporate card

o Special projects include assisting with document review and edits, applying signatures to documents other teams provide, power point editing and formatting, etc.
o Assist when possible during urgent technical issues that may arise, including issues with calendars, or accessing applications. This includes also getting in touch with IT on behalf of Jeff to get any issues fixed

o Check calendar daily for conflicts if conflicts are found make aware and re-schedule
o Scheduling meetings providing managers availability to others
o Move meetings as requested

o CoZone: via OKTA

o Every Wednesday afternoon manager needs to receive a complete overview of the GCCLs team bi-weekly report in order to make a selection for his bosses bi-weekly report.
o A clean report needs to be posted every other week so that the team may go in and update the document in a timely matter.
o Accessing the template and the archive:
o Provide PowerPoint/Excel/Word assistance to Alex

o Save NDAs in NDA file
o Update Vacation Calendar for Global Corporate Commercial Law Group
o Post bi-weekly Corporate and Commercial Law Group Updates Document on the Global Corporate Commercial Law Group QShare

RATE RANGE: 25-30/HR (based on experience)