Executive Administrative Assistant - Glass Meadows

Glass Meadows Inc.

Executive Administrative Assistant 

Company Overview 

At Glass Meadows, Inc. our mission is to cultivate the highest quality cannabis products that provide safe, effective, and consistent experiences for our customers. We are committed to sustainable and responsible cultivation practices. We are a young company that is setting our roots in Newton, New Jersey and are looking for high quality individuals looking to be on the ground floor of this growing business and industry.  

We are currently seeking a dedicated and professional Administrative Assistant to join our dynamic team in Newton, NJ. This full-time position is critical for ensuring effective and efficient operations across various departments, including Human Resources, Office Management, and Accounting. The ideal candidate will be a proactive multitasker with strong communication skills and proficiency in a wide range of administrative functions. 

Job Overview 

Essential Duties and Key Responsibilities: 

Human Resources Duties: 

  Recruitment and Onboarding: 

• Compose and post job vacancies; Screen incoming applications and resumes. 
• Organize interview schedules, both virtually and in-office.
• Manage onboarding processes and new hire documentation. 
• Conduct employee orientations and onboarding.  

  Employee Management: 

•   Maintain confidential employee records; Handle incident reports, FMLA requests, and termination paperwork. 
•   Administer employee insurance and benefits programs. 

Office Management Responsibilities: 

    Administrative Oversight: 

•   Supervise the administrative functions of office staff. 
•   Manage telephone communications, directing calls as necessary. 
•   Develop and manage Excel spreadsheets for various purposes. 

   Facility Management: 

•   Monitor inventory of office supplies, equipment, and furniture. 
•   Coordinate with maintenance staff for office upkeep. 
•   Report office operational status or issues to management. 

   Scheduling and Support: 

•   Organize appointments and schedules using Microsoft Outlook. 
•   Coordinate travel arrangements as needed.  
•   Provide assistance to senior executives and board members. 

Accounting Tasks: 

   Financial Organization: 

• Maintain an effective filing system for financial documents. 
• Oversee accounts payable and receivable; Manage purchasing of office supplies and equipment. 
• Data and Invoice Management.
• Perform data entry tasks; Process and manage invoices. 
• Verify and reconcile credit card statements and expenses. 

  Accounting Software and Payroll: 

• Utilize QuickBooks for accounting-related tasks; Handle payroll processing and bank deposits. 

Qualifications 

• 5years of administrative experience utilizing Excel, Word, and other Microsoft Office software applications. Familiarity with QuickBooks and basic accounting principles a plus.  

• Exercise high level of confidentiality, self-assurance, and professionalism. 

• Strong organizational, administrative, and analytical skills. 

• Detail oriented, excellent written and verbal communication skills. 

• Be able to handle multiple tasks within a multiple entity environment.   

• Must be able to broaden your professional skills as the company continues to grow. 

• Must have a proactive, solution-oriented mindset. 

• Be able to perform at a high-level with minimal daily supervision. 

Compensation & Benefits 

• $65,000 annual salary 

• Health Insurance, 401K, Holidays, Vacation and Personal Time  

Equal Employment  

Glass Meadows Inc. provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification. Equal employment opportunity includes, but is not limited to, hiring, training, promotion, demotion, transfer, leaves of absence, and termination. Glass Meadows Inc. takes allegations of discrimination, harassment, and retaliation seriously, and will promptly investigate when such behavior is reported. 

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