Executive Administrative Assistant - TadHealth

Company Description

TadHealth in Newport Beach, CA, offers a mental health care management solution for education institutions and community organizations.

Role Description

This is a full-time hybrid role for an Executive Administrative Assistant at TadHealth. The Executive Administrative Assistant will be responsible for providing administrative support, handling all communications with professionalism, and utilizing strong communication skills. This role allows for flexibility with some remote work.

As an Executive Assistant at TadHealth, you will work closely with upper management and help manage and coordinate multiple executives’ schedules, events, and projects. While this role reports directly to the Chief Executive Officer, you will also assist multiple members of our executive team.

RESPONSIBILITIES:

• Manage multiple, dynamic calendars proactively, ensuring smooth scheduling even with frequent changes.
• Draft email correspondence and communications on behalf of multiple executives, including internal memos and external partner communications.
• Handle daily office organizational tasks.
• Coordinate travel arrangements/itineraries and submit related expense reports.
• Take notes in key meetings and follow up on action items.
• Support with presentation materials and communications as needed.
• Actively maintain team communication channels in Gmail, Slack, etc.
• Greet third parties arriving for meetings.
• Assist with team social activities and meetings.
• Assist with company and customer facing events working closely with other Executive Admins and office management.
• Build strong relationships with all stakeholders.

QUALIFICATIONS:

• Proven experience (3-5 years) supporting multiple executives.

• Proactive organizational skills and calendar management.

• Excellent communication skills, both written and verbal; strong team player.

• Experience with collaboration software such as Slack, Google Docs, Sheets, Slides, etc.

• Ability to juggle multiple, simultaneous projects and deadlines; responds quickly.

• High level of professionalism and commitment to privacy and confidentiality.

• Willingness to contribute to tasks of all sizes.

• Efficient, fast-paced, and highly productive.

• Ability to work from our TadHealth HQ a minimum of 3 days per week.

• Passion for the mental health, education, and human performance space is a plus.