Executive Administrative Assistant - Michigan City, Indiana - Hitachi Global Air Power

The Company

We build the machines that power industry. We are Hitachi Global Air Power, a leading global industrial compressed air manufacturer driving the innovations that keep the world moving.

From our headquarters in Michigan City, Indiana, our compressed air solutions power manufacturing operations all around the globe; from food and beverage to life-saving pharmaceuticals and cutting-edge semiconductor chips. Our portable compressors provide the air power to build roads and bridges, lay pipelines and aid in oil and gas mining and production.

We are a team of innovators, engineers, and quality experts with a shared vision to create the next generation of efficient, environment-forward compressed air solutions that meet the demands of today, while boldly contributing to a sustainable, circular economy. With more than 58 years of legacy and trusted performance through our brands - Hitachi, Sullair, and Champion (Australia), we are proud of our reputation for reliability, durability, and performance and groundbreaking engineering.

Join us in building a future where your work has an impact. At Hitachi Global Air Power, you’ll be part of a global network that’s shaping the future of industrial power.

Summary of the position:

The Executive Administrative Assistant provides high-level administrative support to Executive staff and helps with the coordination of large employee gatherings/visitors.

This position is located on-site in Michigan City, Indiana.

Duties and responsibilities:

Executive administrative support for department head level and above including:

• Process Expense Reports
• Manage calendars and schedule meetings
• Schedule off-site meetings and dinner arrangements
• Arrange catering for meetings as needed
• Manage the purchase and delivery of general supplies, furniture, and office equipment in accordance with company policies.
• Serve as the go-to person for all executive needs and day-to-day operations
• Participate as needed in special projects
• Assist with ordering merchandise and materials as needed
• Work with and support other executive support staff
• Process Purchase Orders for Departments as needed
• Support Finance by entering New Vendors, New Freight Forwarders, Banking Information, and Approval Route Codes in SAP
• Schedule Executive Staff Meetings and coordinate Staff Events
• Assist HR with planning, scheduling, and coordinating all employee gatherings (Town Hall schedules, company picnics, holiday luncheons, etc.)
• Assist HR Business Partner with scheduling of Hitachi Global Air Power Leadership/Development Meetings
• Assist HR Talent Acquisition Specialist with scheduling of interviews
• Provide back-up support for employee onboarding and offboarding (IT ServiceNow requests)

Qualifications:

Education

At least two years prior experience in Administrative Assistant Role

Professional experience:

• Excellent communication skills, both written and verbal.
• English proficiency is a must *Japanese is a plus
• Excellent time management, planning and organizational skills in a fast-paced environment.
• Detail-oriented and professional.
• Working knowledge of mail processes, such as postage machine, Federal Express, UPS.
• Proficient use of Microsoft Office suite, office-related equipment, IT tools, Concur, JDE (finance), and Workday.
• Ability to organize and prioritize tasks

Key behaviors:

• Strong interpersonal skills: upbeat, professional, and friendly while maintaining confidentiality.
• Desire to assist others to accomplish desired outcomes in time and willing to take on additional responsibilities
• Ability to work effectively with little direction.

The successful candidate is responsible for complying with Hitachi Global Air Power Code of Ethics and related policies. In performing the job, the incumbent shall take all steps necessary to comply with our safety policies and requirements and must actively support the organization's efforts to meet and exceed its goals of creating and maintaining a safe workplace.

This job description is to serve as a guide. It is intended to be flexible and will continue to evolve over time with business needs and demands and may be updated periodically and at the Company's discretion.

Hitachi Global Air Power is an equal opportunity employer and will not discriminate based on race, religion, color, age, gender, sexual orientation, national origin, genetic information, veteran status, physical or mental disability, or other protected categories under applicable law, whether in recruitment, employment, promotion, transfer, compensation, or other conditions of employment.