Executive Administrative Assistant - Union County PA

Job Description

Union County is currently accepting applications for a full-time Executive Administrative Assistant.  The position is responsible for providing highly confidential administrative support at an executive level to the County Commissioners and Chief Clerk/Administrator.

Pay Range:  $17.88/hr - $19.41 (Depending on experience)

Job Responsibilities:

• Provides administrative support to the County Commissioners and the Chief Clerk/Administrator; screens telephone calls, mail, and e-mail messages and initiates appropriate action/response; records/relays messages or directs to other personnel/departments as appropriate; keeps Commissioners and Clerk informed of problems, messages, documentation, or other pertinent issues; composes, types, edits, or proofreads correspondence; maintains County files and records; provides assistance to other County staff as needed.
• Monitors all county social media outlets to include the county website and Facebook presence. Directs public questions to proper county personnel for response and follows up to ensure a response was made within county policy.  Participates in the Technology Committee meetings with a focus on social media.
• Attends work sessions and board meetings; prepares meeting materials; sets up virtual access for public meetings and monitors access during public meetings; compiles, photocopies, organizes, and distributes agendas, minutes or other items; takes meeting minutes; participates in discussions; maintains all related documentation.  Follows up with department officials on agenda items. Obtain signatures, copy, file, and distribute documents as needed.
• Maintains calendar for Commissioners, Chief Clerk/Administrator, and meeting rooms; schedules appointments, meetings, speaking engagements, or other activities; updates calendar on a regular basis and notifies parties involved of changes. 
• Prepares public advertising for meetings, bid notices, etc.
• May assist other departments if directed.
• Coordinates and manages special events as assigned; coordinates projects with other departments, individuals; plans Holiday Parties, Appreciation Picnics, Swearing in Ceremonies, etc.
• Manages all telephone systems, maintenance and updates.  Maintains and updates employee phone list, cell phone lists, etc. as they change.
• Monitors inventory of department equipment and supplies; ensures availability of adequate materials to conduct work activities; initiates orders for new/replacement materials.
• Serves as the courier between the Courthouse and Government Center on a daily basis. Delivers correspondence and other items to outside agencies as needed.  Processes incoming/outgoing mail.
• Prepares or completes various forms, reports, correspondence, charts, spreadsheets, budget documentation, invoices, vouchers, financial reports, meeting minutes, meeting agenda, meeting packets or other documents. 
• Receives various forms, reports, correspondence, logs, policies, procedures, directories, reference materials, invoices, reimbursement reports, quarterly grant reports, computer software manuals, grant manuals, directories, or other documentation; reviews, completes, proofreads, processes, forwards or retains as appropriate. 
• Communicates with County Commissioners and Chief Clerk/Administrator, department heads, elected officials, County employees, vendors, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. 
• Operates a personal computer, general office equipment or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software. 

Minimum Qualification:

• Three (3) year(s) of responsible experience in administrative support or related field or an Associate’s degree in Business, Public Administration or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.  

Candidates must possess a valid driver’s license, complete a satisfactory pre-employment drug screen, and a criminal background investigation.

A full job description and application can be obtained at www.unioncountypa.org or picked up at the HR Office located at 155 N 15th Street, Lewisburg, PA  17837.

Applications or resumes should be forwarded to the Human Resource office no later than Monday, May 6, 2024 by 4:00 PM.

Union County is an EOE.

Company Description

Union County is a county in the Commonwealth of Pennsylvania. As of the 2020 census, the population was 42,681. Its county seat is Lewisburg. The county was created on March 22, 1813, from part of Northumberland County. Its name is an allusion to the federal Union. 

We encourage you to review our current job postings and apply for a career with us today. A full job description and application can be obtained at www.unioncountypa.org or
picked up at the HR Office located at 155 N 15th Street, Lewisburg, PA 17837.

Union County, Pennsylvania is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Benefits

401(a) - Defined Contribution Pension Plan

Group Health and Major Medical with prescription drug coverage - County contribution 80% 

• Choice of PPO or HDHP with HSA

ConnectCare3 Clinical Services

• Patient Advocacy
• Nurse Navigation
• Chronic Disease Management & Prevention
• Nutrition Education
• Tobacco Cessation

Wellness Program

Paid Time off (Vacation, Sick, Personal, Holiday)

Voluntary Benefits

• Dental
• Vision
• STD/LTD
• Life Insurance
• Accident Insurance
• Critical Illness Insurance
• Cancer Insurance
• 457 Retirement Plan

Employee Assistance Program

Employee Training and Development

Educational Assistance

Tuition Reimbursement