Executive Administrative Assistant - Laboratory - 3M

Job Description:

Job Title
Executive Administrative Assistant Laboratory

Collaborate with Innovative 3Mers Around the World
Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a diversity of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers.

This position provides an opportunity to transition from other private, public, government or military experience to a 3M career.
 
The Impact You’ll Make in this Role
As an Executive Administrative Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by:

• Provides administrative support for the Lab Technical Director and one or more Senior Lab Managers
• Maintains multiple complex, frequently changing calendars including independent resolution of meeting conflicts
• Schedules and supports on- and off-site meetings, conferences, executive reviews, recognition programs and making necessary arrangements to set-up meeting space
• Creates and/or compiles meeting materials including agendas, pre-read material, presentations, surveys and meeting summaries. 
• Manages laboratory databases, Microsoft Teams and other electronic documentation and archives
• Leads all aspects of supply, certification and services procurement for a global R&D organization.
• Coordinates facility planning of laboratory in conjunction with building management, engineering, telephone services, etc., as appropriate.
• Coordinates travel arrangements and complete subsequent expense reports
• Performs basic accounting functions such as paying invoices, and tracking budgets and spending

Your Skills and Expertise  

To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:

• High school diploma/GED or higher (completed and verified prior to start) from an accredited institution
• Two (2) year of experience performing common administrative functions and software (e.g., telephone, e-mail etiquette, MS Office and Teams, expense reporting, mailings, supply/equipment ordering, and meeting planning) in a public, private, government, or military environment

Additional qualifications that could help you succeed even further in this role include:

• Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Professional Secretary (CPS) 
• Advanced administrative assistant experience in a laboratory environment
• Experience with financial and employee data systems, for example, SAP, Workday, Concur expense reporting, etc. 
• Advanced proficiency in MS Office including Word, Excel, PowerPoint and Teams
• Demonstrated ability to balance multiple priorities and complete assignments under pressure and short timelines

Work location:

• Hybrid - Maplewood, MN
• Job Duties allow for some remote work but require travel to Maplewood, MN at least 3 days per week

Relocation Assistance: May be authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being 
3M offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope. 
 
Chat with Max
For assistance with searching through our current job openings or for more information about all things 3M, visit Max, our virtual recruiting assistant on 3M.com/careers. 

Applicable to US Applicants Only:The expected compensation range for this position is $64,882 - $79,301, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/.

Good Faith Posting Date Range 01/20/2025 To 02/19/2025 Or until filledAll US-based 3M full time employees will need to sign an employee agreement as a condition of employment with 3M. This agreement lays out key terms on using 3M Confidential Information and Trade Secrets. It also has provisions discussing conflicts of interest and how inventions are assigned. Employees that are Job Grade 7 or equivalent and above may also have obligations to not compete against 3M or solicit its employees or customers, both during their employment, and for a period after they leave 3M.Learn more about 3M’s creative solutions to the world’s problems at www.3M.com or on Instagram, Facebook, and LinkedIn @3M.

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Pay & Benefits Overview: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/

3M is an equal opportunity employer.  3M  will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

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