Executive Administrative Assistant - Cbiz

With over 120 offices and nearly 7,000 associates throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level.     

CBIZ has been honored to be the recipient of several national recognitions for 2023:       

• Best and Brightest Companies to Work for in the Nation  
• Top Workplaces USA  
• Top Places to Work in Insurance 
• Best and Brightest Companies in Wellness  
• Great Place to Work Certification  

Together, CBIZ and Mayer Hoffman McCann P.C. (MHM) are ranked as one of the top providers of accounting services in the United States. MHM is an independent CPA firm that provides audit, review and attest services, while CBIZ provides, business consulting, tax and financial services.   

CBIZ Somerset is a relationship driven accounting and advisory firm that is always looking for smart, ambitious, friendly people for our office locations in Indianapolis, Fort Wayne, and Michigan City! We are currently seeking an Administrative Assistant based in Indianapolis to provide high-level administrative support. You must be able to multi-task and manage workload priorities; work well with tight deadlines; and maintain a high aptitude for detailed work and possess superior customer service and interpersonal skills. If you would describe yourself as highly organized, self-directed, and an expert at multi-tasking, this could be the perfect role for you! 

Essential Functions and Primary Duties

• Create and modify reports, memos, and documents using Microsoft Office Word and Excel
• Accurately record notes from meetings and document items requiring follow up correspondence
• Effectively communicate with teams and assist as needed
• Manage and prioritize a large volume of email correspondence via Outlook
• Greet clients and gather information as needed
• Schedule and update appointments; coordinate meetings and conference calls
• Coordinate travel arrangements

Preferred Qualifications

• 4+ years of Administrative Assistant experience, accounting industry preferred, but not required.
• Proficient in Microsoft Excel, Word, Outlook, and Sharepoint
• Extremely detail oriented and organized
• Excellent written and verbal communication skills
• Must be able to effectively communicate with all levels of internal and external contacts
• Ability to work in the office daily
• Discrete concerning confidential or sensitive information

Minimum Qualifications

• High school diploma or GED 
• 2 years’ experience in office environment, preferably performing as an administrative assistant
• Must have knowledge of administrative procedures and best practices
• Proficient use of applicable technology
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally

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