Executive Administrative Assistant - Advatix, Inc.

Executive Assistant 

Role Summary 

Our client seeks an organized and proactive individual to join our team as an executive assistant. This role will support upper management and support staff by handling administrative tasks, helping with projects, coordinating schedules, and supporting daily operations. The ideal candidate should have 5 years of experience in the oil and gas industry, be detail-oriented, possess strong communication skills, and be comfortable working in a fast-paced environment. 

Key Results Area 

• Monitor and control budgets, seeking cost-effective solutions without compromising quality, and provide regular reports 

• Utilizes the software to manage project scopes, costs, schedules, and documents 

• Type, assemble, organize, file, and distribute meeting minutes 

• Act as the liaison between executive leadership and corporate leadership 

• Log and transmit documents as directed by the CEO 

• Maintains accurate records, reports, receipts, and other documents  

• Responsible for managing file system (systematic arrangement and retrieval of records, documents, or information) 

• Draft and edit various documents, including correspondence, presentations, reports, and memos, maintaining a high level of accuracy, confidentiality, and attention to detail 

• Coordinate and manage special projects and assignments, both independently and in collaboration with other team members 

• Assist support staff and act as a support with any projects, tasks, or updates needed (Accounting, HR, executives) 

• Track and prioritize incoming requests, emails, and other correspondences, highlighting urgent matters and ensuring they are addressed promptly 

• Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements 

• Perform advanced, varied, and confidential administrative duties in support of business efforts 

• Fielding phone calls and delivering messages 

• Manage multiple projects simultaneously while maintaining strong attention to detail 

• Other duties as assigned 

Skills & Qualifications 

• Bachelor's degree preferred 

• Minimum of five year's experience working as an Administrative Assistant for an executive 

• Proficiency in Microsoft office (excel and word) 

• Excellent organization, time management, attention to detail and communication skills 

• Assertive and strong personality 

• Flexibility to adapt to changing priorities and deadlines 

• Able to work with different leaders to ensure a quality environment within the C-Suite 

• Great data entry skills 

Advatix®, Inc. is one of the world’s leading providers of e-commerce Supply Chain and Logistics Consulting Services and Solutions that enable its clients to transform their operations for speed, service, and cost of fulfillment and delivery of goods and services. We are committed to an inclusive workplace that does not discriminate against race, nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, or gender identity. We believe in diversity and encourage any qualified individual to apply. We are an EEOC Employer.  

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