Executive Administrative Assistant - Coherent Corp.

• Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
• Create and edit agendas, reports, and other documents to support organizational objectives.
• Capture meeting minutes, action items and follow up with assignee to completion.
• Coordinate travel arrangements, manage and reconcile expense reports and maintain organizational charts and email distribution lists.
• Manage equipment, software, and office issues, and maintain department communications and materials.
• Highly proactive, takes ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately.
• Trustworthy with demonstrated ability to exhibit a high degree of confidentiality and integrity and exercise excellent judgment at all times.
• Ability to tame organized chaos and juggle multiple deliverables while remaining calm and composed.
• Advanced Outlook calendar management; expert level knowledge of Windows desktop computer applications, Microsoft Office 365, Concur.
• Strong organization, project management and problem-solving skills.
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision.
• Ability to take on new challenges, to learn and grow.
• Ability to identify business issues and coordinate an appropriate response with key stakeholders
• 5-10 years working at the Executive Assistant level; experience supporting C-Level executives preferred.

• 5-10+ years' experience supporting SVP level
• Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels
• Desire to grow and take on your own projects
• Professional demeanor and soft-skills
• Positive and personable can-do attitude
• Proficient in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur and Google Docs
• Experience handling confidential materials

• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization.
• Flexibility to work outside of normal business hours as dictated by business needs
• Must be able to travel

• This position typically operates in an office environment.
• Will require occasional off-site meetings or travel.
• Regular use of a computer and other office equipment is necessary.
• Interaction with team members and external contacts is a regular part of the job.
• May require occasional overtime or flexibility in work hours to accommodate the executives' needs.

• Sitting for extended periods while working on a computer or conducting meetings.
• Use of hands and fingers for typing, writing, and handling documents.
• Occasional lifting of objects or materials up to 20 pounds for administrative tasks.
• Ability to communicate verbally and in writing.
• Mobility within the office environment to attend meetings or interact with colleagues.

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

Culture Commitment

Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity - Create an Environment of Trust

Collaboration - Innovate Through the Sharing of Ideas

Accountability - Own the Process and the Outcome

Respect - Recognize the Value in Everyone

Enthusiasm - Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need assistance or an accommodation due to a disability, you may contact us at talentacquisition@coherent.com .Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.Job Summary: This position will support the Office of the CEO and Team in Hallandale Beach, FL site. This individual is required to travel and work on weekends as needed.