Executive Administrative Assistant - Coda Search¦Staffing

About Us:

An award-winning Law Firm is seeking an Executive Administrative Assistant to join their team in Bergen County, NJ. In this role, you'll be responsible for providing executive support to senior management including the COO, Chief of Staff and the Director of HR & Administration. A hybrid schedule will be considered after an initial trial period. We offer a competitive salary, excellent benefits package including generous time off, medical, dental, vision, 401k, life insurance and a friendly and supportive work environment.

Responsibilities:

• Assist the Director of HR & Administration with various administrative or HR duties such as scheduling interviews and preparing onboarding documents.
• Format, edit, proofread and maintain a variety of legal documents associated with discovery and trial preparation.
• Ability to format briefs including correct formatting of table of contents and table of authorities.
• Maintain calendars, including scheduling appointments, booking conference rooms, making travel arrangements.
• Prepare and process expense reports in Concur.
• Reconciling expenses.
• Meeting preparations including food ordering and assisting other team members with proper set-up.
• Handle attorney’s incoming and outgoing mail.
• Perform other ad-hoc related office duties as requested.

Qualifications:

• 3+ years of experience providing executive administrative support preferably in a law office environment but other professional services experience might be considered.
• Experience with expenses utilizing Concur.
• High proficiency in Microsoft Office Suite.
• Bachelor’s Degree.

Required Skills:

• Detail-oriented and process driven, with the ability to listen and follow directions.
• Organized, proactive, with the ability to prioritize and be flexible to changing needs or deadlines.
• Strong communication skills, both verbal and written.
• Ability to exhibit professionalism and promote positive work habits, including timely
• communication, teamwork, and respect for coworkers.
• Ability to work cooperatively with a team and independently as needed.
• Excellent writing and proofreading skills.