Executive Administrative Assistant for CEO - The Alden Network

Executive Administrative Assistant for CEO

Full-time (In Office)        40 hours per week (Monday – Friday)

Maintains electronic filing and permanent documentation on behalf of the organization

Supports and responds to Board of Directors as needed

REQUIRE AND QUALIFICATIONS

Bachelor’s Degree preferred

·       Five or more years of executive administrative experience

·       Solid interpersonal communication skills, highly customer service focused

·       Organized, detail oriented and conscientious

·       Demonstrated ability to work successfully independently as well as within teams

·       Strong computer skills and experience with the Microsoft Outlook, Microsoft Dynamics, Adobe Systems Adobe Acrobat

BENEFITS

·       401(k)

·       Dental Insurance

·       Health Insurance

·       Life Insurance

·       Paid Time Off

RESPONSIBILITIES

Confidential And Sensitive Matters

Maintains awareness of the need for confidentiality at the highest level

·       Maintains professionalism at all times

·       Coordinates privileged and confidential projects and information

ADMINISTRATIVE

 Directly assists the CEO in managing the internal administrative infrastructure for The Alden Network including the following:

·       Arranges travel and prepares expense reports

·       Coordinates, creates, edits, and/or assembles slides for presentations

·       Timely and accurately completes assigned tasks 

SKILLS & JOB RESPONSIBILLITIES

·       Act as the point of contact between the executives and internal/external clients

·       Perform administrative tasks including managing phone calls, emails, routing correspondence and schedule meetings

·       Manage and maintain executive’s schedules

·       Prepare responses to correspondence containing routine inquiries

·       Manage time off requests and calendar, file & distribute approvals

·       Register attendees for conferences and conventions

·       Secure check requests, travel and hotel arrangements

HARD SKILLS

·       Adobe Systems Adobe Acrobat

·       Microsoft Outlook

·       Microsoft Dynamics

SOFT SKILLS

·       Active Listening

·       Reading Comprehension

·       Speaking

·       Service Orientation

·       Writing

·       Social Perceptiveness

·       Judgment and Decision Making

·       Complex Problem Solving