Executive Administrative Assistant - HR Butler

Join Our Team as an Executive Administrative Assistant at HR Butler!

Are you an organized, detail-oriented professional who thrives on keeping things running smoothly? Do you have a passion for creating welcoming environments and ensuring everything is in its rightful place? If you enjoy supporting leadership, managing a variety of administrative tasks, and serving as the friendly face of a company, we'd love to meet YOU!

About the Role:

As our Executive Administrative Assistant, you'll serve as the backbone of our office operations and the first point of contact for guests and team members alike. Sitting at our front desk, you'll create a welcoming atmosphere while managing a variety of essential responsibilities that keep our office running like clockwork.

From supporting our leadership team to assisting with event coordination, ordering supplies, and answering phones, your role will combine traditional administrative duties with elements of office management. You'll have the opportunity to make a tangible impact by ensuring everything behind the scenes operates seamlessly.

What You'll Do:

• Greet visitors with professionalism and warmth, ensuring a positive experience for all guests.
• Assist the leadership team with administrative tasks such as scheduling, document preparation, and correspondence.
• Help with event planning and logistics, ensuring all details are handled smoothly.
• Manage office supplies and inventory, placing orders and ensuring the workplace is well-stocked and functional.
• Serve as the primary point of contact for incoming calls, directing inquiries and relaying messages as needed.
• Keep the front desk and entrance tidy, organized, and welcoming for both team members and visitors.
• Assist with other administrative and operational tasks as needed to support the team.

What We're Looking For:

• Organized & Detail-Oriented: You're a natural at keeping track of details, staying ahead of deadlines, and ensuring nothing falls through the cracks.
• Professional & Personal: Your communication skills, both written and verbal, are top-notch, and you're comfortable interacting with all levels of the organization.
• Tech-Savvy: Proficient in Microsoft Office, with the ability to quickly learn new tools and software.
• Adaptable Problem-Solver: You can handle a variety of tasks with ease, pivoting as priorities shift.
• Customer Service Mindset: Whether it's a team member or guest, you're committed to providing exceptional service.
• Experience Matters: Prior experience in an administrative or office management role is a strong plus.

Why Join Us?

• Impactful Work: Your organizational skills and welcoming demeanor will help set the tone for our entire office.
• Collaborative Environment: Work with a team that values your contributions and supports your professional growth.
• Dynamic Role: Enjoy a variety of responsibilities that keep your day engaging and rewarding.
• Supportive Workplace: Thrive in a flexible, people-first culture that respects your time and values work-life balance.

Ready to Keep Us Running Smoothly?

If you're an experienced administrative professional looking for a role that blends front-line interactions with behind-the-scenes operations, we'd love to connect!