Executive Administrative Assistant (Contract) - Blue Star Partners LLC

Job Title: Executive Administrative Assistant

Location: Alameda, CA (Onsite Only)

Duration: 1 year from start date, with possible extensions

Rate: $40 - $42/hour (Based on Experience)

Job Description:

The Executive Administrative Assistant plays a pivotal role in providing high-level support to executives, including C-Suite level experience. This position is responsible for traditional administrative tasks, calendar management, coordination of meetings and events, managing IT requests and budgets, and providing ancillary support to team members. 5 years of previous experience supporting a senior executive like Divisional Vice President or Exec. Vice President

Responsibilities:

• Provide administrative support to executive-level management, including meeting scheduling, travel arrangements, correspondence, report preparation, tracking department budgets, and meeting planning/preparation.
• Handle all routine mail or inquiries and set priorities to projects assigned.
• Keep an accurate calendar of appointments, meetings, and due dates for executives.
• Coordinate with various departments and external contacts to ensure smooth communication and workflow.
• Assist with onboarding new hires and providing support to project managers.
• Manage IT requests, budgets, org charts, and headcount allocations.
• Maintain confidentiality and handle sensitive information with discretion.

Requirements:

• Bachelor's degree with a minimum of 5+ years of C-Suite Executive experience
• Previous experience providing administrative support to executive-level management is required.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and ability to maintain confidentiality.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.