Executive Administrative Assistant - Consumer Brands - Schwan's Company

At Schwan’s Company, the opportunities are real, and the sky is the limit; this isn’t just a job, it’s a seat at the table. Around here, every job matters, every voice counts, and every person contributes in a big way. We look to you to execute business, build relationships, and take pride in your work because at Schwan’s, you lead the way, and we value what you bring. Our passion is our food. Our secret is our people.



Schwan’s Company, a U.S. affiliate of the global lifestyle company, CJ CheilJedang Corporation, is a leading U.S. manufacturer and marketer of quality foods offered through retail-grocery and food-service channels. Our many popular brands include Red Baron®, Tony’s®, Freschetta® pizza and Big Daddy’s®, Villa Prima™; Pagoda® and Bibigo Asian-style snacks and Mrs. Smith’s® and Edwards® desserts. Schwan’s is a place for people with an appetite for more.



We're seeking a dynamic and business-savvy Executive Administrative Assistant to support the President and three Vice Presidents within our rapidly growing Consumer Brands Business. In this role, you'll be the ambassador of our Sr Leadership Team, playing a critical role in the daily operations. If you're highly organized, tech-savvy, and possess strong business acumen with an uncanny ability to anticipate needs while staying calm under pressure, this could be the perfect opportunity for you! Join us and be a part of our exciting journey.







Responsibilities:









+ Performs elevated level administrative and project coordination tasks for the President and Vice Presidents including the handling of confidential details and assignments.







+ Coordinates the executive's schedule, expenses, meetings, travel, etc. Schedules appointments using discretion.







+ Monitors all incoming calls, messages and mail, handling as many responses as possible independently with a high degree of discretion.







+ Organizes, prioritizes, and summarizes data, materials, and information. Prepares reports and summaries and organizes data for the executive review.







+ Anticipates, prepares/revises, and sends correspondence on behalf of the executives.







+ Supports projects and events for Senior Leadership to achieve desired business results.







+ Manages and facilitates communication needs within support departments.







+ Schedule and set-up resources and technology needed for meetings and events; responsibilities include, but are not limited to planning, scheduling, communication, space reservation, setup and cleanup, preparation of meeting materials, technology needs, catering, agendas, and meeting minutes.







+ Utilize software skills including an expert in MS Office Suite, including PowerPoint with the ability to create meeting slides & follow-ups with team members to receive accurate content on time. Creates, maintains, updates, and reconciles spreadsheets and various reports to support the executive's decision-making.







+ May provide work direction and training for employees and other staff members.









Qualifications:







HS Diploma or GED and 7+ years’ experience in a role involving project coordination and/or administrative support of leaders and their teams in a corporate setting.







Preferred Qualifications:







Associate or bachelor’s degree and 7+ years’ experience supporting executive leadership including calendar management, meeting planning and project coordination within the CPG industry.







Knowledge/Skills/Abilities:





+ Experience with various software systems including MS Office, Teams, and Outlook



+ Understanding and knowledge of business unit structure, policies, products, etc.



+ Strong interpersonal and communication skills with an extremely high degree of sensitivity for confidentiality.



+ Ability to gather, organize and analyze data. Extremely high sense of priority, problem solving, logic and objectivity.













The employing subsidiaries of Schwan's Food Company are Equal Employment Opportunity Employers. All qualified applicants will receive consideration for employment without regard to disability, age, race, color, religion, gender, vet status, national origin, or other protected class.