Administrative Assistant - NV5

Overview

At NV5, we are a team of talented professionals, engineers, and consultants who are builders, problem solvers, and champions for both our communities and clients. Our mission is to empower every employee who strives to make a lasting, positive impact for the future of our communities.

Join us and take charge of your career, creating your own growth while building a sustainable legacy for generations to come. As part of our team, you'll discover limitless opportunities to make meaningful contributions while advancing professionally. You'll work with diverse and talented group of individuals committed to making a positive impact on the communities in which we live and work.

If you consider yourself a multitasker & problem solver aiming to grow your career within Office Administration/Management, then our Executive Administrative Assistant opportunity will provide you with a fulfilling position allowing you to work with leadership and project teams to support NV5’s Owner's Representative group.

We are looking for an experienced Executive Administrative Assistant to offer top-tier support to the Senior Vice President of NV5's Owners Rep Group. The ideal candidate will be meticulously organized, detail-oriented, and possess outstanding communication skills. This role demands a proactive individual capable of efficiently managing multiple tasks, particularly in areas such as communications, organization, human resources, and scheduling, . While the position will be based in Cleveland, OH, at the Solon, OH office, it will also support our Owners Rep's national presence.

Responsibilities

Key Responsibilities:

Effective Communication:

• Facilitate communication between the Senior Vice President and stakeholders with impeccable written and verbal communication skills, ensuring clarity, professionalism, and timeliness in all correspondence.

Human Resources Support:

• Contribute to fostering a positive work environment and supporting professional growth by assisting with human resource processes, including onboarding and employee relations.

Financial Reporting Acumen:

• Provide support in financial reporting activities, demonstrating proficiency in financial data management and reporting processes to ensure accuracy and compliance.

Document Management Proficiency:

• Exhibit meticulous attention to detail in crafting reports, presentations, and other materials, adhering to the highest standards of quality and professionalism.

Administrative Excellence:

• Serve as a dependable resource, providing comprehensive support to the Senior Vice President and the wider team in administrative tasks, including correspondence management and file organization.

Efficient Coordination:

• Demonstrate exceptional organizational skills in managing the Senior Vice President's calendar, adeptly scheduling appointments, meetings, and travel arrangements with precision and foresight.

Other Responsibilities include:

• Assist with organization and administration of office operations.
• Assist with Invoicing & Accounts Receivable.
• Interface with Accounting and Corporate groups.
• Interface with Owner's Representative Group/ Project Managers and staff.
• Coordinate events including team meetings, client meetings, etc.
• Time sheet review and auditing.
• Order and Maintain kitchen and office supplies
• Will be handling time sensitive and confidential materials

Qualifications

Qualifications:

If you possess the following experience & qualifications, then we would love to learn more about you!

• 5+ years of office administration experience.
• Experience with Accounts Receivable & Accounts Payable.
• Construction, Engineering, or related industry experience is preferred.
• Proficiency with Microsoft Suite tools (Word, Excel, PowerPoint etc), Bluebeam, experience with Canva, Constant Contact and Social Media platforms preferred.
• Deltek Vision experience is a plus.

Desired Qualities:

• Ability to work independently with minimal supervision
• Values that include integrity, responsibility, and accountability
• High emotional IQ
• Ability to work collaboratively as a team member
• A professional, fun, and positive attitude in an environment that is occasionally fast paced
• Proactive Problem-Solving
• Effective Communication
• Detail-Oriented Approach
• Organizational Proficiency
• Collaborative Spirit

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.