Executive Administrative Assistant - The Millennium Group

Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

We are looking for an Administrative Assistant for a level 3 executive. This position will support the MD, Global Head of Real Estate & Facilities, for a Fortune 500 company.

Key Responsibilities:

• Schedules, coordinates meetings and event planning.
• Perform a variety of coordinator duties, which may be complex and confidential.
• Greet candidates and clients, answer telephones, take messages, and respond to general questions regarding the work of the department.
• Coordinate travel arrangements (itineraries and travel bookings)
• Maintain contact lists and employee lists.
• Manage mail with attention to due dates and actions required.
• Produce a variety of materials: Letters, memoranda, interoffice communications, confidential presentations and reports
• Attend meetings, conferences as required and take meeting notes.
• Provides reception and office services relief (i.e. mail/file/stocking kitchens, etc.)
• Assists Office Administrator with obtaining coding and approval for vendor invoices.
• Processes and mails client invoices.
• Proposal preparation and processing.
• Work with management to set up client billings.
• Calendar Planning (for team) & calendar scheduling
• Expense Reporting
• Ordering (supplies, etc.)
• Other duties as assigned by manager.

Qualifications:

• High school diploma or equivalent; Bachelor's degree preferred.
• 2-3 years of administrative experience in professional services firm.
• Strong computer acumen including a high degree of proficiency in Microsoft Word, Excel, Power Point and Outlook.
• Strong oral and written communication skills.
• Maintain the highest standards of professional and ethical conduct.
• Excellent organizational skills and demonstrated ability to multitask; ability to prioritize work assignments while managing conflicting priorities and requests.
• Excellent interpersonal skills with the ability to establish and maintain strong working relationships at all organizational levels.
• Ability to take initiative and function independently while working in a team oriented environment.
• Must be flexible to work outside of regular work hours and travel may be required.
• Strong oral and written communication skills.
• Strong attention to detail.

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