Executive Administrative Assistant - Signature Healthcare

Brockton, MA 02301

About the Job

Signature Healthcare is Southeastern Massachusetts’ premier local provider of quality, personalized medical services. We are comprised of the award-winning not-for-profit Signature Healthcare Brockton Hospital; Signature Medical Group (SMG), a multi-specialty physician group of more than 150 physicians practicing in 18 ambulatory locations. We believe our distinctive Signature Healthcare team approach is the way healthcare should be: medical professionals across many locations communicating and collaborating, taking advantage of technologies and resources to make a difference in the lives and health of our patients.

Position Summary:

Enhances executive's effectiveness by providing information management support; representing the executive to others. Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary responsibilities.

Location: 629 Centre Street, Brockton, MA

Department: Information Systems

This is a full-time 40 hour/week position

Responsibilities:

Provide Gatekeeper responsibilities for vendor access
Administrative issues associated with IT, management of highly confidential matters, and meeting schedules
Collect and consolidate project statuses and maintain/update project management dashboard
Assist with department budgets and maintain/update budget spreadsheets weekly
Process department purchase orders
Schedule occasional meetings

Demonstrates respect and regard for the dignity of all patients, families, visitors, and fellow employees to ensure a professional, responsible, and courteous environment.

1. Commits to recognize and respect cultural diversity for all customers (internal and external).

2. Communicates effectively with internal and external customers with respect of differences in cultures, values, beliefs and ages, utilizing interpreters when needed.

Performs other duties as assigned

BASIC KNOWLEDGE/SKILLS/APTITUDE/EXPERIENCE:

Strong knowledge and experience of Microsoft Office applications, including word, excel power point and project.
To perform this job successfully, an individual must be able to meet expectations relative to the purpose of the position and perform each primary responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, education, experience, and/or ability to perform this position successfully.

Education/Experience/Licenses/Technical/Other:

Education: High school diploma or equivalent required. Equivalent to an Associate's Degree in Business Administration or Secretarial Science required.

Experience: Up to one year of office experience preferred.

Certification/Licensure: see above

Software/Hardware: Excellent computer, organizational, verbal and written communication skills required. Light, accurate typing and some knowledge of business correspondence format required. Proficient Knowledge of personal computers with Windows required. Working knowledge of Microsoft Office. Proficient in power point and Microsoft Project.

Other: Three to five years related prior experience. Five years’ experience in an executive level administrative support role. Knowledge and experience with software and systems required to perform job responsibilities.

PI255224310

Source : Signature Healthcare