Executive Administrative Assistant - Pritchard Industries

Pritchard Industries is a dynamic and innovative provider of comprehensive facility services, dedicated to enhancing the operational efficiency of our clients across various industries. From facility maintenance and janitorial services to landscaping and snow removal, we help create desired outcomes through consistent service and outstanding people.

We are currently seeking an Executive Administrative Assistant to support our General Counsel with initiative, resourcefulness, and excellent organizational skills. This role is located on-site of our Bridgewater location.

Responsibilities:

• Provide comprehensive administrative support to the general counsel including maintaining legal calendars, scheduling meetings, and making travel arrangements.
• Organize and maintain legal files and documents in both paper and electronic formats, ensuring confidentiality and accuracy.
• Assist with the preparation of legal documents, including contracts, agreements, and pleadings, and handle legal correspondence.
• File and manage documents of other legal entities, ensuring compliance with all relevant deadlines and procedures.
• Conduct basic legal research and gather information relevant to ongoing company legal matters.
• Maintain and update contact lists for legal clients, vendors, and key stakeholders.
• Monitor legal deadlines, manage attorney calendars, and ensure proper scheduling of hearings, meetings, and filing deadlines.

Qualifications:

• Minimum of 4 years of experience as an administrative assistant, with at least 2 years of legal administrative experience (preferably in a law firm or corporate legal department).
• Understanding of legal terminology, procedures, and documentation.
• Excellent attention to detail and organizational skills with the ability to manage multiple priorities.
• Professional verbal and written communication skills, with the ability to draft clear and concise legal documents and correspondence.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and legal document management systems.
• Ability to work under pressure, meet tight deadlines, and adapt to the fast-paced nature of legal work.

Benefits:

• Salary range: $70,000 - $80,000/year
• Paid holidays and vacation time
• Health Benefits Package
• Ancillary benefits—Life insurance, Long Term Disability, FSA, and Dependent Spending care
• 401K
• Opportunity for growth

EEO Notice:

Pritchard Industries is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, creed, genetic information, religion, national origin, ethnicity, gender; gender identity, sexual orientation, pregnancy, childbirth or related medical condition, age, disability, or handicap, servicemember status, relationship or association with a protected veteran, and any other category protected by Federal, state, or local law.