Executive Administrative Assistant at Collaborative Management Systems Inc

Title: Executive Administrative Assistant - Dental Software Company
Location: Boca Raton Executive Training Center
This is not a Remote Position - Seeking someone full time and excited to work in a thriving upscale environment in an office setting where business casual and dressing for success is part of the mindset.

Are you a highly organized and detail-oriented individual with a passion for supporting executives and driving operational efficiency? If so, we invite you to join our team at My Business Platform, a leading provider of dental software business management tools. We are seeking a proactive and resourceful Executive Administrative Assistant to provide comprehensive support to our team and contribute to the success of our organization.

Responsibilities:

• Serve as the primary point of contact for client relations including screening and managing incoming calls, emails, and correspondence.
• Manage team calendars, including scheduling meetings, appointments, and travel arrangements
• Prepare and organize materials for client meetings, presentations, and Zoom conferences, ensuring all necessary information is available and accessible.
• Coordinate and facilitate communication between executives and various departments within the organization, ensuring timely follow-up on action items and requests.
• Assist with the preparation and editing of documents, newsletters, and presentations, maintaining a high level of accuracy and attention to detail
• Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity.
• Support special projects and initiatives as assigned by executives, demonstrating flexibility and adaptability to changing priorities.

Requirements:

• Proven experience as an executive administrative assistant or similar role with strong phone and communication skills
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively in a deadline-driven setting.
• Excellent communication and interpersonal skills, with the ability to interact professionally with clients and individuals at all levels of the organization.
• Proficiency in Google Drive and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools, with a willingness to learn new software and technologies.
• High degree of discretion and confidentiality, with a commitment to maintaining the trust and confidence of executives and colleagues.

Why Join Us:

• Opportunity to work directly with C-Suite Team for a growing technology company
• Competitive salary and benefits package, including health insurance and paid time off
• Professional development opportunities to enhance your skills and advance your career
• Exposure to the dental industry and cutting-edge technology partners 
• Upscale Professional Work Environment where your contributions are valued and recognized

If you are a proactive and adaptable professional with a passion for supporting executives and driving organizational success, apply now to join our team at My Business Platform as an Executive Administrative Assistant!