Executive Administrative Assistant (Biotechnology) - Lonza Inc

Today, Lonza is a global leader in life sciences operating across three continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of.

Lonza Bioscience has an exciting opportunity for an Executive Administrative Assistant to join our team in Walkersville, MD.  The role exists to provide key support to the business unit SVP, leadership team, and some support at the site level. Responsibilities include calendar management, planning travel, expense management, meeting arrangements, taking minutes, and preparing reports and presentations. The position requires strong computer and internet research skills. This position will assist with organizing and coordinating special projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion, speed, and efficiency.

The successful candidate thrives in a fast-paced and challenging environment, has a passion for keeping team members well-prepared for projects/meetings, handles confidential information with professionalism, and pivots quickly when priorities change.

Key responsibilities:

• Completes a broad variety of administrative tasks, which require extreme confidentiality
• Organize events, guest visits and welcome visitors to the site
• Arranging sometimes complex detailed travel plans, itineraries, reservations, presentation creation/review, and agendas and compiling documents for meetings
• Assisting with pre-, during, and post-meeting action item follow-up
• Manage the schedules of SVP and other senior leaders, ensuring a balance of availability to stakeholders and time to work on projects and deliver on deadlines
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature, determining the appropriate course of action or response
• Prioritize conflicting needs; handle matters expeditiously, and proactively, and follow through on projects to successful completion, often with deadline pressures
• Supports expense management and orders supplies and materials, as needed
• Files and organizes documents in electronic systems
• Perform other duties as assigned

Key requirements:

• Associate or Bachelor’s degree, plus 5 or more years of Administrative Assistance experience
• Proficient with Microsoft 365, including PowerPoint, Word, Excel, Teams, and other MS apps
• Strong experience with and comfort using technology and programs
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with various stakeholder groups
• Identifies and resolves problems time efficiently; gathers and analyzes information; develops solutions; uses reason and judgement
• Solid emotional intelligence
• Demonstrates accuracy and thoroughness, looks for ways to improve and promote quality; and applies feedback to improve performance
• Highly resourceful team player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Flexibility to come in early for special events and occasionally stay later to wrap-up

Every day, Lonza’s products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference.

Lonza is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a qualified individual with disability, protected veteran status, or any other characteristic protected by law.