Executive Administrative Assistant 4 - Aston Carter

Executive Administrative Assistant 4 Job Description We are looking for an experienced Executive Administrative Assistant to provide high-level administrative support. This role requires a candidate with strong organizational skills and the ability to work independently in a fast-paced environment. The position is hybrid, with 1-2 days in the office and the remainder working remotely. The ideal candidate will have experience in executive support, calendaring, expense reporting, and event planning. Responsibilities + Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. + Review and approve invoices, reports, memos, letters, financial statements, and other documents. + Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. + Prepare agendas and make arrangements for committee, board, and other meetings. + Make arrangements for travel, planning meetings, and other events. Essential Skills + Minimum of 8 years of experience in executive administrative support. + Proficiency in managing calendars and scheduling for executives. + Experience with handling and reporting expenses. + Ability to plan and coordinate events. + Strong verbal and written communication skills. + Proficiency in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint. Additional Skills & Qualifications + High school diploma or GED required; Bachelor's degree preferred. + Experience working with high-level stakeholders and executives. + Capability to work independently and take initiative in ambiguous environments. + Detail-oriented with the ability to make decisions in a fast-paced, rapidly changing environment. + Experience in a large, fast-paced technology-driven organization is preferred. Work Environment This is a hybrid role, requiring 1-2 days per week onsite in Redmond, with the remainder of the week working remotely. Standard equipment such as a laptop, mouse, headset, and extra monitor will be provided. Pay and Benefits The pay range for this position is $45.00 - $50.00 - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Redmond,WA. Application Deadline This position will be accepting applications until Dec 4, 2024. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.