Executive Admin to CEO and President - rhode skin

The Executive Assistant & Office Manager will support the rhode CEO and President. The Executive Assistant acts as a liaison between the CEO, President, our internal team as well as external partners. The Executive Assistant will be responsible for a broad range of projects and administrative tasks including calendar management, preparing confidential correspondence in addition to office management/administration on behalf of the company and coordinating employee facing events. 

Overview:

• Manage, organize, and maintain executives' calendars, meetings, and travel arrangements.
• Organize internal and external meetings, book rooms and catering.
• Read and route correspondence; draft responses and other documents as requested; assist with email management.
• Manage meeting preparation including maintaining meeting agendas, logging notes, setting up virtual meetings, and liaising with stakeholders as needed.
• Manage office snacks and supplies inventory and place orders as necessary.
• Identify opportunities for office processes and use improvements, and design and implement new systems.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Organize data, produce, and update reports and presentations, for important stakeholder meetings, monthly updates and company All Hands.
• Prioritize conflicting needs; handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures.
• Maintain department organization charts and contact lists.
• Prepare submission of expense claims in a timely manner.
• Uphold a strict level of confidentiality, establish and maintain relationships both internal and external.
• Manage and follow-up on special projects as assigned.
• Partner with peers to plan and execute employee events.
• Other duties as assigned.

To be successful:

• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Organized with a strong attention to detail.
• Ability to maintain a high level of discretion and confidentiality.
• Proactive, self-starter mentality to act promptly with a sense of urgency.
• Excellent communication (written and verbal) and project management skills.
• Comfortable working in a cross-functional environment.
• Successful track record of working in a fast-paced environment.
• Enjoys problem solving.

Qualifications:

Education:

• BA or BS preferred

Work Experience:

• 3+ years experience as an office administrator or executive assistant.
• Proven track record supporting C-level executives. 
• Proficiency formatting and editing presentations via Powerpoint and Google Slides.
• Experience with office coordination, stakeholder management, and event planning.

The annual salary for this position is between $75,000 - $85,000, depending on experience and other qualifications of the successful candidate. This role is based out of our headquarters in Los Angeles, CA.