Executive Admin Assistant - Astera Labs
Santa Clara, CA
About the Job
Astera Labs is a global leader in purpose-built connectivity solutions that unlock the full potential of AI and cloud infrastructure. Our Intelligent Connectivity Platform integrates PCIe®, CXL®, and Ethernet semiconductor-based solutions and the COSMOS software suite of system management and optimization tools to deliver a software-defined architecture that is both scalable and customizable. Inspired by trusted relationships with hyperscalers and the data center ecosystem, we are an innovation leader delivering products that are flexible and interoperable. Discover how we are transforming modern data-driven applications at www.asteralabs.com.
We are seeking an experienced On-Site Executive Assistant to join our team. With 7-10 years of prioritization and calendar management expertise, you'll be the linchpin in ensuring our leaders are relieved from constantly juggling their schedules and their daily activities.
Responsibilities:
- Calendar Management: Take charge of organizing and maintaining calendars for our leaders, ensuring smooth scheduling and prioritization of meetings.
- Strategic Coordination: Work closely with leaders and cross functional groups to align schedules with company objectives and strategic priorities.
- Proactive Planning: Anticipate scheduling conflicts and changes, handling them swiftly and calmly.
- Effective Communication: Serve as the main point of contact for calendar-related matters, communicating changes clearly and promptly to internal team members and clients.
- Travel Logistics: Coordinate travel arrangements seamlessly, integrating them into executives' schedules with ease.
- Technology Utilization: Harness the power of calendar tools to streamline processes and enhance collaboration among the business units.
- Process Enhancement: Identify areas for improvement in calendar management procedures, proposing and implementing solutions.
- Confidentiality and Professionalism: Handle sensitive information with discretion and uphold professional standards.
Basic qualifications
- Proficiency in calendar software and office tools.
- Strong organizational and communication skills.
- Ability to maintain composure and adaptability in a dynamic environment.
- Entrepreneurial, open-minded behavior and can-do attitude. Think and act fast with the customer in mind!
- Authorized to work in the US and start immediately.
Required Experience
- 5+ years of combined administrative and coordination experience
Preferred Experience
- Previous experience in facilities management and human resources a plus.
The base salary range is $120,000 – $180,000. Your base salary will be determined based on your location, experience, and the pay of employees in similar positions.
We know that creativity and innovation happen more often when teams include diverse ideas, backgrounds, and experiences, and we actively encourage everyone with relevant experience to apply, including people of color, LGBTQ+ and non-binary people, veterans, parents, and individuals with disabilities.