Events Assistant - Major Petitions

Overview

The Events Assistant plays a crucial role in the planning and execution of various petitioning events, contributing to the success of the organization's marketing and outreach efforts. This position is essential in ensuring that all aspects of events, from logistics to attendee experience, signature and membership sign ups, and are well-coordinated and executed seamlessly.

Key Responsibilities

Assist in planning and organizing logistics for events, including venue selection, team assignments, and equipment setup.

Coordinate with vendors and suppliers to ensure timely delivery of event-related materials and services.

Support marketing efforts by promoting events

Prepare event materials such as signage, name tags, and handouts.

Assist in managing event budgets and expenses.

Provide on-site support during events, including guest registration and troubleshooting.

Collaborate with cross-functional teams to ensure seamless execution of events.

Conduct post-event evaluations and gather feedback for future improvements.

Maintain accurate records and documentation related to events.

Assist in the coordination of speakers, presenters, and entertainment for events.

Required Qualifications

Strong organizational and time management skills.

Excellent communication and interpersonal abilities.

Ability to multitask and work effectively under pressure.

Proficiency in Microsoft Office and event management software.

Detail-oriented with a focus on quality and accuracy.

Ability to work collaboratively in a team environment.

Knowledge of budget management and financial principles.

Flexibility to work irregular hours, including evenings and weekends, as needed for events.