Event Production & Operations Manager - Shelter Rock Caterers

Position Summary:

We are seeking a highly organized and proactive Event Production & Operations Manager to join our team. This individual will oversee daily logistics, manage inventory systems, and lead on-site production teams to ensure seamless event execution. The ideal candidate has a strong background in event production, experience managing large crews, and a proactive approach to problem-solving.

Key Responsibilities:

Production & On-Site Management:

• Serve as the initial on-site production manager, directing technical and setup crews during event preparations.
• Oversee the execution of AV, lighting, staging, and other production elements.
• Ensure all event setups are completed according to detailed plans and timelines.
• Proactively resolve issues or conflicts during setups and events.

Operations:

• Manage daily logistics and scheduling of staff for events.
• Review and understand the specific needs of each event, ensuring all requirements are met.
• Coordinate with team members to ensure operational efficiency.
• Order warehouse supplies as needed, ensuring adequate stock levels for smooth operations.

Inventory Management:

• Organize, maintain, and manage inventory, ensuring all items are accounted for and in good condition.
• Pull and pack inventory for events and check items back into the system post-event.
• Update and manage the inventory database using computer systems.
• Print inventory lists and maintain accurate records for all inventory-related activities.

Qualifications:

• Proficiency in English and Spanish (fluency required).
• Minimum of 3-5 years in event production, with hands-on experience managing setups and technical crews.
• Strong organizational and time-management skills.
• Proficiency in computer systems, including inventory management software and basic office tools.
• Proven experience managing large crews in high-pressure environments.
• Prior experience in the events industry is required; a production background is preferred.
• Must be able to drive a Non-CDL truck.
• Proactive and solution-focused with excellent communication and leadership abilities.
• Ability to lift and handle inventory items as needed. Minimum 65lbs. 
• Flexible schedule with the ability to work evenings and weekends when required.