Event Planner - Planet Interactive

Planet Interactive is seeking a freelance Event Planner to join one of our well-known global technological clients.

Pay: $35-$42/hr depending on experience 
Location: Weston, FL Hybrid role In office MTW and WFH Thurs/Friday (unless there is a scheduled event on Thurs/Fri, then expected onsite)?

Event Planner Responsibilities:

• Work independently with minimal guidance and direction from the Manager, Events.
• Serve as a primary planner for domestic events for 50 to 150 attendees, managing various aspects of these events from start to finish- this could include, but not limited to:
• Serve as main point of contact between primary event contact and other internal teams involved in planning the events. 
• Conduct pre- and post-event meetings as required to review/communicate group needs and feedback.
• Work with internal teams (i.e. creative, sales, etc.) and external partners (AV, etc.) to plan and execute various pre-event, onsite, and post-event logistics. 
• Manage event budgets to maximize savings that align with event goals.? Maintain event-specific budget and reconcile all transactions accordingly.
• Manage aspects of food and beverage, audio-visual, wired/wireless connectivity, and all other logistics necessary for a successful meeting.
• Create and manage attendee list, registration, and hotel rooming lists.
• Manage group room blocks and meeting spaces.
• Manage the entire creative process from start to finish.
• Responsible for coordinating all event related communications.
• Collaboration with multiple team members, as all pieces of the meeting will touch upon each other.
• Manage relationships with external event vendors – including contracts and invoices.
• Identify operational challenges associated with an event and liaison with the main group contact and production team to develop solutions.
• Interact with other teams to obtain feedback on quality and service levels.
• Build strong peer relationships with all levels management, staff, vendors, and stakeholders by interacting effectively with clarity, tact, candor, diplomacy, and confidentiality.
• Be a key point-of-contact to stakeholders, vendors and other teams involved in the event planning process (e.g., the Production Team).
• Clearly communicate and explain detailed information to management, staff, vendors, and stakeholders.
• Contribute to team projects and goals. Impact the achievement of team objectives and the activities of the related teams; assist in establishing team procedures.
• Perform all job responsibilities with adherence to the clients' standards, policies, and procedures.
• Additional tasks may apply.

Event Planner Qualifications:

• 5+ years of experience managing events of varying sizes, complexity, and impact. 
• Bachelor’s Degree or equivalent work experience.
• Experience with various software programs such as Microsoft Office, Concur, and Cvent.
• Expert level written and verbal communication skills.
• Strong project management skills, analytical ability, both creative and strategic thinking.
• Comprehensive understanding, knowledge and experience of all phases of the event planning process and the ability to apply principles, theories, and concepts to all phases of the event planning process (including but not limited to contracts and budgeting). General knowledge of related disciplines.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to balance and negotiate event needs and demands.
• Demonstrated capacity to achieve high performance goals and meet deadlines in a fast-paced environment.
• Ideal candidate will be a self-starter, highly resourceful team-player, with the ability to be extremely effective and who is comfortable working in teams and independently.
• Proven success in executing multiple events simultaneously and using both internal and external resources.  
• Excellent vendor and event management skills a necessity.
•  Exceptional interpersonal skills and the ability to build relationships with stakeholders, employees, and vendors.

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