Event Planner - University of Rochester

Responsibilities **General Purpose:** With minimal direction and latitude for independent judgment, plans and executes University-sponsored special events and internal/external-sponsored conferences with appropriate University service and administrative departments. **Specific Responsibilities:** Under general direction from manager, and with latitude for the exercise of independent judgment and initiative within established goals, policies and procedures: Manage designated special event programs, including but not limited to academic ceremonies, faculty conferences, meetings and institutional events, as well as, providing planning and development advice for department/ school representatives. + Coordinate and arrange with appropriate agencies for services such as, event technology, dining services, public safety, parking, furniture rental. + Attend and oversee events. + Creating and managing event registration pages and providing attendance reports to event stakeholders. + Develop and manage budgets and revenues, including cost estimates, general accounting controls and reconciliation procedures for events as assigned. + Manage and schedule student staff for events. + Establish and maintain positive, productive relationships with various campus constituents and external vendors/ service providers to ensure that service capabilities and client expectations are consistent. Manage annual planning tasks related to the University Commencement ceremony and school-based ceremonies. Responsible for working with University wide constituents. Establish and maintain positive, productive relationships with various campus constituents and external service providers to develop short and long-term goals and service-oriented operating policies and procedures. + Foster clear and constructive communications with clients and service departments to ensure that service capabilities are consistent with both client and University expectations. Contribute to the development of long-term goals and strategic planning for the Event and Classroom Management Office. Assist in design, administration and analysis of evaluative instruments to assess effectiveness of services and delivery efforts. Contribute to streamlining service efforts by assisting in development of instructional event-based manuals, databases, forms, budgets and other projects as needed to promote cost or time saving measures. **Qualifications:** + Bachelor’s Degree + A minimum of 3 years of professional experience in planning events and/or conferences is preferred. + Proven qualities of initiative, professionalism, team orientation and a commitment to client/customer service. + Proficient in using the Microsoft Office (word and excel) + Strong problem-solving skills + Excellent customer service skills + Ability to communicate clearly and effectively + Proven qualities of initiative, professionalism, team orientation and a commitment to client/customer service + Strong verbal and written communication skills + Strong organizational skills + Ability to work in a fast-paced, detail-oriented environment + Ability to work on occasional weekends and evenings The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations. **How To Apply** All applicants must apply online. _EOE Minorities/Females/Protected Veterans/Disabled_ **Pay Range** Pay Range: $ 20.00 - $ 38.46 Hourly _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Location:** The College **Full/Part Time:** Full-Time **Opening:** Full Time 40 hours Grade 052 Event and Classroom Management **Schedule:** 9 AM-5 PM; OCC WKNDS