Event Manager - Spektrum

Spektrum supports apex purchasers (NATO, UN, EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting

Allied Command Transformation (ACT) is NATO's leading agent for change: driving, facilitating, and advocating the continuous improvement of Alliance capabilities to maintain and enhance the military relevance and effectiveness of the Alliance. The main objectives of ACT are: providing appropriate support to NATO missions and operations; leading NATO military transformation; and improving relationships, interaction and practical cooperation with partners, nations and international organisations. ACT therefore leads Alliance concept development, capability development, training and lessons-learned initiatives and provides unfettered military support to policy development within NATO.

The program 

Capability Development & Management Support (CDMS)

 DCOS Capability Development (CAPDEV) acts as the Supreme Allied Commander Transformation's Director for guidance, direction and coordination of the activities and resources of the Capability Development Directorate.

The Requirements Division will execute all tasks and activities needed to support requirements management for NATO capabilities

The Capability Requirements (CR) Branch will develop the Capability Requirements Brief and recommended courses of action to resolve issues through the life cycle management of requirements using matrixed, cross-functional project-specific Requirements Management teams.

The Requirements Forward Branch (Mons) is responsible for conducting requirements development and management representation and engagement-related functions in Europe.

The Capability Division coordinates the development of capabilities from capability planning through acceptance and then disposal with management entities, NATO Headquarters staff and the NATO Governance Structure

The Capability Forward Branch (Mons) coordinates with ACO, NCIA, NSPA, NATO HQ, territorial Host Nations, and NATO Centres of Excellence (COEs) to support the development of capabilities.

Strategic Plans and Policy (SPP) supports Allied Command Transformation in formalizing military advice to shape future military strategy, political guidance, and other policy documents supporting NATO's strategic objectives.

Role Duties and Responsibilities

The tasking outlined below is applicable to all events requiring registration management through CVENT as directed by the Branch Head, Strategic Issues and Engagement Branch.

Registration Management using CVENT including:

• Developing registration landing pages;
• Developing and testing the registration process, including multiple registration pathways to accommodate all stakeholders as necessary.
• Coordinating with the ACT office of budget and finance to develop an attendee payment solution in CVENT if conference fees are applicable.
• Developing and managing event agendas in CVENT under the direction of the respective event PROJOs.
• Developing and managing the speaker lists for individual events under the direction of the respective PROJOs.
• Managing media and document libraries in CVENT and SharePoint for all events as directed.
• Developing, managing and updating content in Attendee Hub under the direction of the respective event OPRs.
• Managing the registration approvals process in coordination with AOS and Protocol as required.
• Providing direct email support to registrants regarding registration and access/use of the CVENT Event Application.

Registration Management not using CVENT:

• Administrative support in the planning and execution of strategic engagements in support of the attendee experience.

Essential Skills and Experience

• Demonstrated competency as a user and administrator of the CVENT platform and all embedded functionality.
• Minimum of two (2) years' experience within the last four (4) years where use of CVENT has been the primary role/duty.
• Minimum of one (1) year of experience within the last three (3) in SharePoint administration for a large organization, with proven ability to design, setup, and manage SharePoint portals and workflows while complying with organizational processes, practices, and tools.
• Demonstrated strong organizational, planning, written, and verbal skills.

Desirable Skills and Experience

• Demonstrated ability to work in large, heterogeneous organizations and teams, being able to solve problems in a group environment.
• Three years in the last 10 in the field of event management.

Language Proficiency

• Business English

Working Location

• Norfolk, VA, USA

Working Policy

• On-Site

Contract Duration

• January 2025 – December 2027

Security Clearance

• Valid National or NATO Secret personal security clearance