Event Manager - PRA Business Events

Event Manager

PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.

Summary

The Event Manager is a hybrid role supporting the Sales, Proposal Development and Event Production functions for a select segment of the business meeting specific criteria. While this is an independent and self-reliant role, the Event Manager will be working in collaboration with our clients, suppliers, and as needed, internal PRA teams to develop and deliver events that exceed our clients' expectations. The Event Manager is responsible for increasing overall sales volume by developing key relationships with new accounts and growing existing assigned accounts, while attaining PRA's profitability objectives.

This is a hybrid role that allows on average 3 days working from home during the week. Applicants must be based in the South Florida area for this role and be able to commute to an office in Plantation, FL.

Primary Responsibilities

• Sales Functions
  • Salesforce entry and maintenance including revenue, gross profit, and probability updates
  • All aspects of client account management and communication
  • Facilitate client discovery and lead qualifying calls
  • Generate and maintain Proposal Request Form
  • Plan and attend site visits as needed
  • Proposal review with client
  • Generate Program Services Agreement and all necessary addendums

• Proposal Development Functions:
  • Develop client proposal and edit as needed until finalization
  • Supplier outreach for availability, pricing, etc.
  • Generate and maintain Program Financials, including costing, client invoicing, etc.

• Operations Function:
  • Schedule planning visit as required
  • All aspects of supplier/venue management including negotiations and contracting
  • Develop on-site Staffing Plan
  • Create Program Production Packet and distribute to staff as required
  • Manage all aspects of Supplier Invoicing including generation and system input for processing
  • Organize, schedule and attend Pre-Convention Meetings (Precons)
  • Manage all aspects of onsite execution, including hotel communication
  • Submit any outstanding supplier invoices for processing
  • PPE survey sent to client

Qualifications

• Bachelor's degree, or equivalent relevant experience, or a combination thereof
• 2 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs with DMC, corporate incentive travel, hospitality, or related experience highly preferred
• Excellent interpersonal and communication skills
• Ability to analyze and interpret client proposal requirements, contracts, financial reports, and other legal documents
• Ability to effectively present information and respond to questions from clients, supplier partners, and hoteliers
• Ability to multitask and work on multiple programs with different deadlines
• Ability to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier/partner.
• Working knowledge of attractions, hotels, parks, venues and supplier/partners in the local area and ability to locate and vet new venues and supplier/partners
• Must be able to work flexible hours including weekends, evenings and holidays

Benefits include Medical Insurance, Dental Insurance, Vision Insurance, 401(k) with Company Match, Short-term and Long-term Disability Insurance, Life Insurance, Employee Assistance Program, Paid Vacation Time and Paid Holidays, Paid Sick Time, Pet Insurance, Flexible Spending Accounts, and others.

Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.

Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and PACT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes we've made and look forward to the continued and increased impact we will have through these programs and initiatives.

Our Corporate and Incentive Program Planning Capabilities Include:

Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting.

Follow PRA on social @PRABusinessEvents and visit www.pra.com for more information.