Event Manager - Philadelphia - F1 Arcade

EVENT MANAGER

F1 Arcade® is the world's first official Formula 1® social entertainment venue, where high-octane excitement meets exceptional hospitality! Each meticulously designed venue features up to 90 state of the art full motion F1 racing simulators, a world-class food menu and open kitchen, an enormous cocktail and champagne bar, along with private and semi-private event spaces, perfect for all group sizes. Whether or not you're a racing fan, this is a social gaming experience like no other.

Role Overview

We're on the lookout for a passionate and detail-oriented Event Manager to join our Philadelphia team! In this role, you'll take the lead in organizing and managing our dynamic events, ensuring every aspect is flawlessly planned and executed. From coordinating logistics to creating unforgettable moments for our guests, your contributions will be vital to the success of our events.

Specifics of the role

Salary: $60,000

Location: Philadelphia

Hours of work: Varied

Reporting to: Regional Sales Manager

What is in it for our future Event Manager:

• Pole Position Compensation: A salary package of $60,000+, plus additional generous bonuses, commensurate with your experience and expertise.
• Pit Stop Benefits: Medical, dental, and vision plans for you and your pit crew, ensuring your well-being both on and off the track.
• Work/Life Balance: We understand the importance of balance, offering generous holiday allowances, PTO, and a supportive environment where your personal and professional growth are equally valued.
• Future Opportunities: With our ambitious expansion plans, the checkered flag is just the beginning. Join us now and carve out your path to success with future 401K options, company stock, and more.

Key responsibilities of an Event Manager

• Complete event closeouts, meticulously checking agreements and payments to ensure accuracy, and reporting any discrepancies to the Event Sales Manager.
• Organize and file closeout paperwork systematically for easy accessibility when needed.
• Prepare event packets in advance for pop-ups and information folders for walk-in tours, ensuring they are readily available.
• Identify any discrepancies between event schedules and prepared event packets, promptly informing the Event Sales Manager.
• Review and print Banquet Event Orders (BEOs) for the kitchen team and sales team meetings for upcoming events.
• Assist the event sales team in managing client inquiries and bookings, providing excellent customer service and addressing client queries and concerns promptly.
• Coordinate event logistics, including scheduling and room setup, to ensure events run smoothly and meet client expectations.
• Communicate effectively with clients to gather event requirements and preferences, ensuring a personalized experience.

The idea Event Manager will have these key skills:

• 2+ years of experience in a similar role
• 1+ year of experience in sales or events related function.
• High school diploma or equivalent.
• Meticulous attention to detail
• Excellent communication, prioritization, time-management and organization skills.
• Good energy, enthusiasm and a positive attitude.