Event Manager - CMP Management

This is an exciting opportunity available for a motivated team player to help drive the success of our association management company and its clients. Come join a growing company that has a great team that is passionate about what they do. We operate in a fast-paced environment. No day is ever the same.

Located in Old Town Leander just minutes north of Austin, CMP Management is the leading provider of association management services for chapters of professional societies. We provide services to support the daily operations of multiple professional societies and trade associations. Being a member of the CMP team means having the opportunity to be in a dynamic, changing, and fun environment with other very highly motivated, resourceful individuals. For more information regarding our organization, visit www.cmpmanagement.com.

Position Overview:

The event planner/manager is responsible for planning and organizing events including conferences and seminars, tradeshows, golf tournaments, and a variety of other special events for multiple nonprofit professional societies and trade associations.

Role:

• Relationship building with key stakeholders.
• Represent and deliver service excellence that is in keeping with the client's brand.
• Maintain event playbook and adhere to the system that enables and anticipates long-term planning and effective event management for the organization's meetings, conferences and events.
• Identify all aspects of event risk assessment and crisis management planning strategies.
• Work closely with event planning committees to define event goals, objectives and specific implementation plans.
• Work with event committees to develop brand/theme, marketing materials and tools for events as required.
• Determine financial requirements and assist with preparation of event budgets.
• Negotiate agreements with outside providers and subcontractors to ensure greatest value.
• Establish communication protocols and operating procedures with planning committees, subcontractors and program staff.
• Source venues, recommend and engage catering, acquire supporting technology and coordinate development of materials to execute a quality event.
• Work closely with the association executive, account manager, board directors, committee members and communications staff to effectively promote events to target audiences and track results of outreach.
• Work closely with the association executive, account manager, board of directors and committee members on sponsorship arrangements and identify potential revenue streams for all events.
• Oversee air and ground travel arrangements.
• Establish staff schedules, task assignments, and equipment allocation.
• Oversee and produce event communications.
• Conduct outreach to potential sponsors and solicit participation in all events.
• Develop and oversee event registration processes.
• Oversee purchasing with regard to catering, audiovisual, security and rental needs for events.
• Facilitate preparation of event programs and confirm all necessary preparations are in order.
• Ensure speakers logistics are covered in advance of the event, secure speaker contracts, negotiate contracts.
• Ensure speakers are briefed and prepared to provide effective presentations and materials.
• Supervise, direct and coordinate the activities of CMP event team, board volunteers, subcontractors and vendors as required to successfully execute all aspects of the event on the scheduled delivery day.
• Trouble-shoot and smooth issues relating to the successful execution of the event.
• Conduct/participate in post-event debriefing sessions.
• Develop and execute all necessary follow-up with subcontractors, sponsors, attendees, board members, etc.
• Provide post-event analysis, budget recaps and participant feedback and incorporate learning into future event plans.
• Develop event reports and distribute as required to event participants, board members and CMP staff.

Position Requirements:

• 3 years' experience in event management or related field is preferred
• Ability to develop professional relationships in all aspects of the position that result in stable, consistent, reliable, and courteous communication when dealing with other organizations
• Ability to problem solve and work independently in changing and multi-tasking environment with numerous deadlines
• Excellent organizational, planning and project management skills
• Proven ability to take direction and input and to develop effective and engaging branded events that will achieve the associations' goals
• Demonstrated ability to prepare budgets and effectively manage expenses
• Ability to present and pitch ideas effectively to management team (both internal and external)
• Excellent written and verbal communication skills
• Demonstrated ability for accuracy and thoroughness
• Solid business acumen, management and problem-solving skills
• Strong computer skills, especially Microsoft Office (Outlook, Word, Excel, PowerPoint/Prezi), event registration management platforms, and Association management software
• Effective time management, organizational, and leadership skills
• Familiarity with CRM/AMS software systems and practices
• Ability to adapt/respond to various customer personas
• Goal oriented and strives to learn and grown on a daily basis
• Ability to receive and immediately apply constructive feedback
• Reliable transportation is required
• Ability to travel is required
• Ability to work some evenings and weekends required

We Offer You

A competitive total rewards package, continuing education & training, and tremendous potential with a growing organization:

• Health, Dental, Vision, Life Insurance.
• A Simple retirement plan that includes a corporate match.
• Paid Time Off
  • Four weeks (20 days) of paid vacation
  • Ten paid holidays per calendar year (9 fixed and 1 floating)
• Career Development & Growth: We provide ongoing training, coaching and development. We reward continuous improvement and encourage you to own your own development.

Education:

• University degree in hospitality, business, marketing or related field preferred

By applying for a position with CMP Management, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with CMP Management's employment policies. Background checks may include some or all of the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, and criminal check, credit check, and/or drug test. You will be notified during the hiring process which checks are required by the position.

Please note: after submitting your resume you will be asked to complete an assessment that will take approximately 60 minutes. Please ensure that you complete the assessment if you intend to apply for the position. Only those candidates that complete the assessment will be considered for the position.