Event Manager - AMC - Association Management Consultants, LLC

AMC - Association Management Consultants, LLC 

Event Manager

AMC - Association Management Consultants, LLC (AMC) is a leading association management company providing a full range of management and administrative services for professional non-profit associations of all sizes. We are committed to our community of volunteer leaders and their organization's success through innovation, education, and fiduciary responsibility. Our clients directly impact our local and national community through their education and networking efforts. AMC works with over 40 local and regional associations, networking groups and charitable entities.

AMC is looking to add a full-time Event Manager to our team. Our event managers serve as the primary contact for assigned events, overseeing all aspects of event planning and execution with the support of senior and support staff. They are responsible for ensuring the successful coordination of event logistics, timelines, budgets, and vendor relationships, while maintaining strong communication and fostering positive client relationships with our associations.

Values of AMC:

• Work Hard
  • We work extremely hard for our associations and have a passion to help them grow through membership, educational offerings, and financial stability. We come to work ready to partner with clients and help them succeed. Their success is our success.
• Teamwork - We thrive in an environment of cooperation and collaboration where everyone works together to attain a common goal. Each employee pitches in when needed to help the team succeed. No task is too small to help one another get the job done.
• Forward Thinking
  • We strive to give our associations the best service possible. We look ahead for the year to see when our associations should be thinking about planning their events, board elections and tax returns. We act as consultants to give our clients trends in the association industry and process improvements to help their association be better than the year before.
• Work – Life Balance

Responsibilities:

• Events & Conferences: Plan and manage logistics of meetings, conferences and events, trade events and training courses with oversight from Senior Association Manager. This includes RFPs, venue sourcing and selection, contract negotiations. Prepare meeting materials including power points, nametags, check in needs and meeting box items. Coordination of food and beverage, A/V, transportation, off-site events; planning and marketing timelines; working with committees on program/speakers, continuing education credit and documentation; and coordination of marketing materials and communications. Flexible work schedule is required as the work week may be 40 – 50 hours at times. Some nights (typically no more than two to three per month) and weekend time (typically no more one to two per quarter) is possible, based on association programing and events.
• Association Management: Work with a Senior Association Manager to provide direction regarding overall association strategy as association expert to identify new member programs, trends and other benefits to help grow the association.
• Board/Volunteer Management: Support clients' board of directors and committees with oversight from Senior Association Manager; including preparing for and attending board/committee meetings, handling follow up action items taking/distributing board minutes, as required. Keep clients' leadership informed of issues affecting the association. Keep active rosters of leadership and committee members. Act as liaison with national and partnering organizations.
• Accounting: Monitor financials and budget with Senior Account Manager and provide reports to Treasurer via QuickBooks software or the like. Collect, organize, and code Accounts Payable, collect receipts from sponsors, members and meeting attendees, process expense reports and check/reimbursement requests with accounting administrator.
• Communications: Execute communications to the general membership which includes emails, newsletters, social media, and web site; work with marketing coordinator on branding guidelines and event collateral.
• Technology: Become proficient in Association Management Software (e.g., StarChapter, Wild Apricot, WordPress), survey platforms, email platforms, voting software, payment processing software and national organization software.
• Membership: Supply clients with membership data as requested. Interact with members for renewals, retention and general inquires. Assists with membership campaigns for new and renewing members.
• General Office: Assists with supplies, shipping and courier items, mail organization, incoming phone calls, files paperwork and association documents and greets guests in the office. 

Qualifications:

• A minimum of 3 years in client services, association management, or the nonprofit sector, with demonstrated expertise in planning and executing events.
• Exceptional customer service skills in working with board members, volunteers, vendors, sponsors, and event attendees.
• Effectively collaborate with venue and/or hotel staff to ensure seamless event execution.
• Strong communication (written and verbal), proofreading, time management, self-motivated and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Publisher) and Adobe Acrobat required.
• High level of patience to work with a wide range of client personalities.
• A very positive, professional, and flexible demeanor is required.
• Must be a strategic thinker with the ability to anticipate the needs of the clients; to learn quickly, proactively think, respond calmly to urgent matters, organize details with minimal supervision; and prioritize multiple tasks in a fast-paced, changing environment. 
• Must handle a large volume of daily e-mail communication.

Benefits:

• Salary Range based on Experience and Position: $45K - $70K
• Insurance including health, vision and dental.
• Ten paid holidays and paid time off based on length of service.
• The opportunity to work with a variety of clients across industries such as real estate, finance, healthcare, law, human resources and more.
• The ability to be challenged to grow professionally alongside an expanding association management company.
• In-person or hybrid work schedule
• Business professional/business casual attire for client events and casual attire in the office.

Please complete the application and upload your CV at https://amc-texas.com/careers/