Event Manager - Intelisys

Summary:

The Events Manager plans and implements ScanSource, Inc. customer, vendor, and sales events by performing the following duties.

Essential Job Duties:

• Work proactively with event managers to help them understand their role, develop ideas/skills, create budgets, and manage timelines
• Manages planning and execution of full range of events, including large, high visibility events
• Lead on major industry events and shows
• Lead on regional & local Intelisys events
• Work with marketing leaders to develop package plans related to event components that will span calendar/package year
• Research lead on new virtual event platforms and in-person event locations
• Research lead on new event options for activities and incentives
• Manage and maintain an updated list of event options that will be published internally on a regular cadence
• Serve as training lead for all new event hires, will develop and track training guides for such and will be first point of contact for specific event role questions or needs
• Works with internal marcomm team to co manage pre- and post-show marketing of events
• Event planning includes but is not limited to contract negotiation, creative development, logistical coordination of on-site needs (audiovisual, setup, food and beverage), registration management, and database management
• Supervise incentive planning and management of all regional, domestic, and international programs
• Research and recommend event locations through our procurement process & external resources
• Act as single point of contact with internal & external stakeholders and hotel representatives for all programs (unless otherwise designated)
• Troubleshoot all related event issues to resolution
• Manages production and purchasing for events through various external and internal resources.
• Creates & nurtures external relationships with various vendors
• create RFPs working with your team and internal stakeholders
• Manage and analyze budgets per program, per event
• Reconciles budgets with final approval of director;
• Ability to perform numerical calculations and advanced understanding and ability to work with numbers and calculations in order to solve problems and/or accomplish a task
• Incorporates strategic initiatives and objectives into actionable plans
• Applies industry and corporate knowledge to quality control on event marketing communications
• Manages communications with appropriate amount of analysis
• Manage recruitment of onsite staff including scheduling and onsite supervision
• Manages and coordinates all event communications with final approval from team director
• Act as single point of contact with internal & external stakeholders and hotel representatives for all programs (unless otherwise designated)
• Research and recommend event locations through our procurement process
• Oversee all event logistics to ensure successful execution or projects
• Supervise incentive planning and management of both domestic and international programs
• Supervise planning and logistics for exhibits and trade shows when included in a client's program
• Work closely with the registration platform to ensure all registration requirements are met for each of the guests
• Communicate any registration requirements/needs to venues & applicable vendors
• Monitor timely invoicing as it relates to client contracts, working with the accounting team or finance manager
• Ensure all documents are processed correctly and signed off in a timely manner
• Troubleshoot all related client issues to resolution
• Regular attendance is an essential function of the Event Manager position
• Other duties as assigned

Reporting Relationships:

• Reports to Director of Events
• Supports Sales team & Supplier Services team
• Contact with vendors, customers, suppliers, co-workers, and executive management

Requirements:

• High school diploma required
• 5 or more years event planning experience
• Proficiency in Microsoft Word, Excel & MS Teams
• Proficiency in CVent or similar event invite platform

Preferred:

• Experience with GoTo Webinar
• College degree in marketing
• Proficiency in foreign language (Spanish, Portuguese, French, German)
• Virtual event planning and execution

Physical Requirements:

• Ability to sit or stand at a computer terminal for long periods of time.
• Ability to work in a hybrid environment, combining remote and in-office attendance designated for this position.
• Ability to travel up to 40% of the time
• Ability to lift up to 30 pounds. Physical lifting and moving of boxes and show materials

ScanSource, Inc. is an Equal Opportunity Employer

EOE/M/F

CCPA Applicant Notice