Event Coordinator - netPolarity, Inc. (Saicon Consultants, Inc.)

I would like to set up a time to discuss the potential opportunity below:

Role: Events Coordinator

Location: Stanford, CA – 94305 (Hybrid)

Duration: 6 months (with possible extension)

Primary Skills:

Request Event Portfolio to be uploaded into a Google Drive:

• Either an event plan or run-of-show
• Event budget example (anonymized; no organization/company name)
• Post-event email

Required skills include:

• 3+ years of event management experience
• Growth mindset, including a comfort level with experimentation
• Ability to solve problems and remove barriers
• Good judgment, even in the face of ambiguity

Desired:

• Bachelor's degree required, preferably in a Marketing or Communications discipline

Secondary Skills:

Description:

POSITION SUMMARY:

• The Stanford Data Science (SDS) Event Coordinator is responsible for the operational planning and execution of SDS event activities including the following successful:
• planning
• management
• execution
• communications
• financial reporting
• Event analytics and reporting
• This position reports to the SDS Community Manager and works with all SDS staff, faculty, and event vendors (Stanford Video, Stanford Event Services, and external contractors).
• The ideal candidate must have excellent communication skills and enjoy working in teams with diverse backgrounds.

Responsibilities:

• Help plan and execute event activities for SDS, SDS Centers, and Women in Data Science at Stanford (WiDS@Stanford) that contribute to advancing the research agendas and community engagement goals.
• Events may include:
• Informal networking gatherings
• Seminars
• Lectures
• Symposia
• All-day conferences
• Help plan and manage logistics, including registration and attendee tracking, presentation and materials support, and pre-and post-event evaluations
• Coordinate vendor services
• Provide on-site event support
• May research and provide recommendations for potential event locations and evaluate alternatives
• Track invoices, manage receipts, and help manage event budgets, including helping with monthly budget reconciliation

Requirements:

• will be driving golf carts. Valid DL is required.
• Minimum Education and Experience Required
• Three years of relevant experience or a combination of education and relevant experience. Bachelor's degree desired, marketing and communication background desired.

Minimum Knowledge, Skills, and Abilities Required

• Excellent written and oral communication skills
• Demonstrated success in planning events
• Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines
• Ability to work independently and as part of a team
• Demonstrated ability in problem-solving, taking initiative, judgment, and decision-making
• Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail-oriented
• Knowledge of Microsoft Office Suite and other online documents, such as Google Docs
• Ability to interact with a broad spectrum of contributing groups and customers