Event Coordinator at IDEKO Productions, LLC

Event Coordinator (IDEKO Productions, LLC, New York, NY): Contract vendors: research options, compare quotes, confirm contracts and ensure payment; Research special projects, vendors, and supplies as assigned; Update and manage production schedule, contact sheets, crew counts, budget tracker and other documents as necessary; Track show related expenses; Participate in final budget reconciliation; Compile event binders and drawing packets for each show and distribute as necessary; Facilitate the Insurance process for vendors and contractors; Book travel (air, ground & hotel), vendors and clients as needed; Meet regularly with internal and external collaborators on and off site; Perform site surveys as needed; Set up and maintain production office; Distribute radios, credentials, petty cash, and any other pertinent crew supplies; Ensure crew meals are set up and ready according to production schedule; Serve as main point of contact for vendors as necessary; Ensure crew are always well informed with up-to-date information; Manage Production Assistants and Runners on site; Enforce safety standards and preventive maintenance programs; and Enforce policies and procedures on site. In order to complete the above-mentioned tasks, the following skills and experience are required: Experience coordinating vendors for events; Experience performing site visits and performing other needs-assessment tasks; Experience performing ad hoc management duties to ensure smooth operation of events in progress; Ability to track and meet regulatory needs, vendor deadlines, and other planning goals in order to successfully meet client specifications; Experience compiling and organizing robust records of production projects and processes. Requires a Bachelor's degree or foreign equivalent in Event Management or related field and at least six months of experience as an Event Coordinator or related occupation. Option to work from home 2 days per week available. Salary: $48,006 - $55,000.

Please send C.V. to david@ideko.com. 

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