Event Coordinator (L.A. LIVE) - Peacock Theater

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

L.A. LIVE is a vibrant 4 million square foot entertainment destination located in the heart of downtown Los Angeles. It is a place that truly captures the essence of the city's lively and dynamic atmosphere. L.A. LIVE offers a wide array of entertainment options, including world-class music venues, a sports and entertainment arena, restaurants, clubs and hotels.

It is located adjacent to Crypto.com Arena and the Los Angeles Convention Center and features venues including The Novo, a 2,300 capacity live music venue, Peacock Theater, a 7,100-seat live theatre, a 54-story, 1001-room convention "headquarters" destination (including The Ritz-Carlton, Los Angeles and JW Marriott Los Angeles at L.A. LIVE hotels and 224 luxury condominiums – The Ritz-Carlton Residences at L.A. LIVE – all in a single tower), the 14-screen Regal Cinemas L.A. LIVE theatre, broadcast facilities for ESPN, along with entertainment, residential, restaurant and office space. 

Developed by Los Angeles-based AEG, L.A. LIVE is considered to be the nation's most active “live content and event campus.” It features 260,480 square feet of conference center and ballroom facilities, a 100,000 square foot special events deck, the famous Lucky Strike Lanes and Lounge, a one-of-a-kind GRAMMY Museum, saluting the history of music and the genre's best-known awards show all centered around Peacock Place, a 40,000 square foot outdoor event space. L.A. LIVE showcases more events, award shows, sporting competitions, concerts and hospitality options than any other destination in the world. 

If you are looking for a bite to eat, L.A. LIVE has an impressive selection of restaurants and bars offering diverse cuisines and atmospheres. From upscale dining options to casual eateries, you'll find something to suit your taste buds. To top it off, L.A. LIVE also offers hotel options for those looking to stay in the heart of the action. Whether you're just visiting Los Angeles or hoping to stay following a concert, a sporting event, or simply looking to explore the city, L.A. LIVE has everything you need to make the experience memorable. 

Job Summary:

The Event Services Coordinator will assist in planning and executing events for the clients and/or tenants of L.A. Live (Peacock Place, Chick Hearn Ct., Event Deck, and any other venue determined by management). This position is expected to coordinate assigned event details including budget preparation, event codes, MOD calendars, etc. 

Essential Functions:

• Create and/or manage event codes, event calendar, AMR calendar, Alcohol Notification letter, MOD calendar, meeting notes, parking validations, and other duties as assigned.
• Provide support and coordination to meet the expectations of event, production, and the Event Services team by gathering and creating event estimates, coordinating necessary permits/street closures, gathering final invoices for settlement, and any other support and coordination that is needed
• Work closely with Event Managers on projects pertaining to event production including constantly updating event files/folders for events, assisting with load in and load out when necessary, and working with Global Partnerships on activations taking place at L.A. Live as it pertains to both event and dark days.
• Implement and enforce facility rules, regulations, policies and procedures.
• Prepare and distribute detailed production notes for assigned event and schedule production meetings with the venue department entities as needed.
• Create, maintain and organize event share folders and files, which include all pertinent event information.
• Anticipate production, logistical and operational obstacles and appropriate solutions.

Required Qualifications:

• Education: High School Diploma or its equivalency (BA/BS Degree Preferred)
• Experience: 2-4 years of related work experience (Event planning or special events, preferably sporting events, concerts and event production)
• Intermediate working knowledge of MS Office Suite (Teams, Word, Excel, PowerPoint, and Access) with the ability to learn required business systems
• Outstanding customer service and interpersonal communication skills; comfortable with engaging in a variety of different communicative modes (verbal, non-verbal, and written) and being attuned to others through strong active listening skills
• Ability to identify problems, their sources, and potential solutions while continuing to successfully conduct day-to-day operations without interruption
• Self-directed with ability to prioritize, work reliably, independently as well as with a team
• Extremely well organized and detail oriented, even when under pressure
• Ability to maintain confidentiality and use upmost discretion when privy to sensitive information
• Good decision-making skills, solid judgment, and interpersonal effectiveness
• Must have a flexible schedule, with ability to work nights, weekends, and holidays when necessary

Pay Scale: $24.50 - $27.00

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.

AEG is committed to developing a diverse workforce reflective of the marketplace and the communities in which we do business. We believe a diverse workforce is not merely an advantage; it is mandatory for any company to be successful in today's business climate.

Anschutz Entertainment Group is an equal opportunity employer and will not discriminate against any individual, employee, or application for employment on the basis of race, color, marital status, religion, age, sex, sexual orientation, national origin, handicap, or any other legally protected status recognized by federal, state or local law.

This Employer is subject to the Fair Chance Initiative for Hiring Ordinance (FCIHO) (LAMC 189.00)