Event Coordinator/Chapter Administrator - Strick Studios

Company Description

Strick Studios, is a boutique experiential marketing agency that specializes in crafting immersive experiences to foster authentic connections and elevate the human experience. We personalize our approach to ensure that events align with and surpass our client's business goals, showcasing core values and creating meaningful engagements.

Join our dynamic, fast-paced remote team where initiative and a can-do attitude are celebrated daily! We're a close-knit group of professionals who collaborate seamlessly across multiple cities (HQ in Los Angeles) through active Slack communication and real-time collaboration. Our startup culture emphasizes personal growth, mentorship, and hands-on leadership.

We pride ourselves on maintaining strong team connections despite our virtual environment. If you thrive in an environment that feels more like a supportive family than a corporate setting, and you're passionate about delivering outstanding customer service, we want to meet you!

We're looking for someone who:

• Takes initiative and shows strong problem-solving skills
• Values open communication and team collaboration
• Brings energy and enthusiasm to daily challenges
• Is organized and detail-oriented
• Wants to grow both personally and professionally

Role Description

Seeking an experienced Event Coordinator/Chapter Administrator to manage day-to-day operations for a Dallas/N. Texas based client. The role involves day-to-day tasks such as event planning, communication with stakeholders, providing exceptional customer service, managing events, and engaging in sales activities. This contract position requires both remote work and regular on-site presence for events in the N. Texas area.

Qualifications

• 2+ years experience in event planning and/or non-profit association management
• Strong Administrative skills (takes pride in the tasks)
• Excellent Communication and Customer Service abilities
• Highly organized and detail-oriented
• Knowledge of the events industry trends and best practices
• Experience with Chapter Administration is a plus
• Strong proficiency in QuickBooks, Microsoft Office Suite, Google Workspace, Social media platforms
• Ability to work independently and manage multiple priorities
• Must have reliable transportation for event attendance
• Based in the North Texas region

Key Responsibilities

Administrative Management

• Maintain client operations, including managing communications, records, and documentation
• Respond to inquiries via email, phone, and voicemail within 24 hours
• Maintain master calendar of chapter events
• Manage vendor relationships and contracts

Financial Administration

• Process invoices, payments, and financial transactions
• Maintain QuickBooks records and prepare monthly financial reports
• Assist with budget preparation and monitoring
• Coordinate with bookkeeper and accountant for financial reporting and tax filings

Event Management

• Provide on-site management for all client networking events, including:
• Registration desk staffing
• Name badge preparation and distribution
• Venue coordination
• Audio/visual setup oversight
• Vendor management
• Handle event promotion, registration, and attendee communications

Communications and Website

• Coordinate social media presence across platforms (LinkedIn, Instagram, TikTok)
• Create and distribute event promotional materials and newsletters

Member and Sponsor Relations

• Maintain sponsor database and ensure benefit delivery
• Assist with annual membership surveys and sponsor campaigns

Time Commitment and Location

• Average 30-40 hours per week, varying with event schedule
• Remote work with required on-site presence for Monthly Board meetings, all chapter events and programs

Contract Terms

• Independent contractor position (at-will engagement)
• Either party may terminate the engagement at any time
• Contractor responsible for own taxes, insurance, and business expenses
• No benefits provided
• Work schedule and priorities to be coordinated with Chapter leadership

How to Apply

Please submit:

• Resume to ali@strickstudios.com
• Cover letter
• References from relevant roles

Equal Opportunity Engagement: We provide equal opportunities to all qualified contractors and do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, disability, age, or any other protected characteristic.