Event Coordinator/ Admin Assistant - Burnett Specialists

Event Coordinator / Administrative Assistant
Location: Greenway Plaza, Houston, TX
Job ID: 133452

Position Type: Temporary/Contract (1 year, with potential for direct hire)
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Compensation: $19.56/hour 
Work Setting: In-office only
Parking: Validated/Free
Pre-Employment Requirements: Drug screen required

Job Summary

Our client company is seeking a highly organized and detail-oriented Event Coordinator/Administrative Assistant to support their Human Resources (HR) and Data Analytics & Research (DAR) teams. In this role, you will plan and execute a variety of meetings, workshops, and events while providing administrative support. This is an excellent opportunity to contribute to meaningful projects and foster collaboration within the company and the community.

 

Key Responsibilities

• Event Coordination:
• Plan and manage internal and external events, including workgroup meetings, workshops, conferences, and employee engagement activities.
• Design event agendas, organize speaker sessions, prepare materials, and coordinate with exhibitors and sponsors.
• Oversee on-site and virtual logistics, including registration, technical support, and issue resolution.
• Collaborate with the Communications team on outreach strategies and event promotion.
• Collect and analyze feedback for post-event reports and improvement recommendations.
• Administrative Support:
• Manage schedules, calendars, and agendas for meetings and events.
• Prepare meeting mailouts, take minutes, and handle related correspondence.
• Provide front desk support as needed.
• Stakeholder Engagement:
• Serve as the primary liaison between the company, co-organizers, external stakeholders, volunteers, sponsors, and attendees.

 

Qualifications

• Required:
• Bachelor’s degree in Event Management or equivalent professional experience.
• Proven experience in event coordination, preferably in technical or corporate environments.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite and event management tools.
• Availability to occasionally work flexible hours, including evenings and weekends.
• Preferred:
• Degree in Geography, GIS, Earth Sciences, or related field.
• Experience working with GIS, geographic data, or HR-related event planning.

 

Work Environment

• Travel: Occasional travel within the region may be required.
• Extended Hours: May be needed during major events.

This position involves planning events for multiple departments, including:

• Data Analytics & Research (DAR): Geographic Data Workgroup meetings, Houston Area GIS Day & Expo.
• Human Resources (HR): Employee engagement activities such as the annual picnic, holiday events, and more.

 

To Apply:
If you're ready to bring your event management expertise to the client, apply today to join our dynamic team!

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