ESOP Paralegal - Choice Specialists

A reputable, international firm is seeking a Paralegal with ESOP (Employee Stock Ownership Plan) experience to join their legal team in Dallas.

Responsibilities:

• Administration of Employee Stock Ownership Plan (ESOP).
• Organize and maintain corporate minute books, records and files and maintain Company’s subsidiary management system and corporate secretarial services
• Coordinate with third party service providers in corporate secretarial and subsidiary management matters
• Maintain trackers and records to monitor filing requirements and deadlines
• Prepare resolutions and documents, incumbency certificates and respond to KYC and similar requests for internal and external partners
• Draft and file of corporate formations, qualifications, amendments, conversions, withdrawals and consolidations, and annual reports. Draft governing documents including certificates of formation and limited liability company agreements and authorizing resolutions
• Draft minutes and other corporate resolutions and actions
• Draft and file EIN applications with IRS
• Manage and review registered agent filings and invoices
• Utilize legal department’s contract and project management tools
• Assist legal team with special projects as assigned
• Assist with transactional matters and closings, including M&A, financing, real estate and other transactions
• Provide support for litigation and dispute matters, including legal holds, maintaining docket trackers, maintaining records and agreements for matters and related processes
• Provide support for compliance and licensing filings
• Assist with a variety of other requests to support the legal team as may arise from time to time, including legal research, contract review and compliance-related initiatives

Qualifications:

• Minimum of 5 years of ESOP administration
• 4-7 years of experience including corporate secretarial and subsidiary management
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Highly collaborative with ability to work well with team and senior executives with senior executives
• Ability to function well in a fast-paced and rapidly changing environment
• Ability to maintain confidentiality, and to exercise discretion and good judgment
• Proficient Microsoft Office Suite and familiarity with Google Suite
• In-house experience preferred