Equipment Planner - LifeNet Health

Asset Management Specialist  

Location: Virginia Beach, Virginia  

Department: Corporate Support  

Job Type: Full-Time  

Shift: Mon-Fri 8:15am – 5:00pm, OT as necessary  

Clinical Classification: Non-Clinical  

LifeNet Health is searching for talented individuals who will embrace our mission of saving lives, restoring health, and giving hope.   

LifeNet Health, headquartered in Virginia Beach, Virginia, is the largest nonprofit organ procurement organization (“OPO”) and tissue processor in the United States, as well as a leading innovator in tissue engineering and regenerative medicine. Our goal is to improve the quality of human life through the provision of organs, tissues and cells for transplantation; to provide innovation in the fields of bio-implants, regenerative medicine and research; and, to serve the community with educational and support services that enhance the donation process.  LifeNet Health has over 1200 employees and has a growing global presence.  

How you will contribute to LifeNet Health’s success:  

The position of Asset Management Specialist provides critical asset and records management to support production requirements across multiple facilities globally. Position supports thousands of items of facility-related and medical equipment throughout the organization. Serves as primary vendor coordinator and equipment service specialist for all PMs, calibrations, and corrective maintenance. Provides key audit support for both internal and external audits. Owns and maintains the Computerized Maintenance Management System (CMMS) including providing training as required across the company. Integrates with Space group as it relates to facility enhancement and required actual building drawing amends in support of the CMMS.  

 What you’ll do:  

• HELP DESK: Receives, reassigns, and completes requests for the Service Now system for all LifeNet Health locations in a timely manner, covering requests for internal services, external services, repairs, housekeeping, building maintenance, etc. Provides support for all nationwide locations' facilities and building issues. Primary resource for Service Vendors including identifying, qualifying, on-boarding, and scheduling. Under the supervision of leadership, coordinates required due services for nationwide locations monthly; schedules equipment maintenance activities (including preventive, corrective, calibration, etc.); issues purchase orders, handles quotes, and schedules vendor services for on-site and shipping; reconciles status of all due services. Creates, monitors, and routinely reports key performance indicators to ensure stable operations, continuous improvement of equipment reliability, and timely completion of tasks, projects, and maintenance schedules. Generates reports as requested for evaluation of costs, asset management, and ownership.
   
• AUDITS/DATA & RECORDS: Provides key audit support for both internal and external audits. Under the supervision of leadership, position is responsible for each of the following areas of regulated databases, documentation, and processes including when they are called upon in audits, both internally and externally: (1) CMMS: Responsible for master data creation, maintenance planning, vendor coordination, vendor work orders, various compliance reports for Quality and training where needed. (2) Contract Management Software: Work directly with vendors to create, revise, and uphold service agreements, price quotes, and contracts as related to facility-equipment and facility-locations nationwide. Primary interface for the Consignment Freezer program and contracts (3) Electronic Records: Create and maintain required documentation and archived records for equipment files, biohazard waste manifests, leases, numbering logs (for various equipment), Certificates of Insurance, etc. Maintains fleet services, including current inspections, vehicle insurance policies, vendor maintenance, and fuel cards for each vehicle.
   
• DOCUMENTATION LIAISON: Receives service invoices for reconciliation. Works closely with department managers, Accounting, and Purchasing to ensure vendor invoices are paid and are charged to the correct GL account and cost center. Under the direction of leadership, reconciles payments for utilities and security deposits as well as collaborates with landlord regarding repairs and individual site grievances. Acts in accordance with Authority Having Jurisdiction (AHJ) regulatory organizations, providing inspections and test certifications.

What you’ll bring (Minimum Requirements):  

• High School Diploma or GED
• Two (2) years of related experience to include electronic records management systems and related customer services.
• One (1) year of computerized Maintenance Management System (CMMS) experience (such as SAP, Nuvolo, MP2, Maximo, etc.) 
• Help Desk Management System (such as ServiceNow etc.)
• Valid State Driver’s License

Preferred Experience/Skills/Certifications:  

• Associate degree in business and systems management studies
• Lean Certification: White Belt/Green Belt certified.
• Three (3) years of experience scheduling repairs and maintenance of equipment, facility related requests and/or audit support
• One (1) year of Nuvolo CMMS and ServiceNow
• Three (3) years of Scheduling vendors and coordinating with Production Managers
• Knowledge of FDA inspections
• SAP and Esker Working knowledge of Systems and understanding of chart of accounts.

These would be nice too (Knowledge Skills and Abilities):  

• Proficient in MS Office: PowerPoint, Excel, Word, Outlook, Microsoft Suite
• Communication Skills: Verbal and written communication skills; ability to communicate and build relationships with all professionals at different levels within the organization.
• Regulatory Standards: Knowledge of regulatory agency standards (i.e. OSHA, ISO, FDA)
• Attention to detail: Able to perform tasks thoroughly and with care; checks work to ensure high degree of accuracy/completeness and early/on-time delivery
• Time Management: Able to prioritize multiple competing priorities and manage workload. Demonstrated ability to effectively prioritize and manage multiple time sensitive projects, multitask, identify project interdependencies and potential risks/pitfalls
• Administrative Skills: Knowledge of Procurement and Accounts Payable processes
• Collaboration and Troubleshooting: Able to collaborate with internal departments to resolve asset and service-related issues

Why work at LifeNet Health?  

We have a fierce drive for our mission of Saving Lives, Restoring Health, and Giving Hope. You will not find another company with a culture as strong as ours.  

• 403(b) and Profit-Sharing Plan
• Affordable medical, dental, and vision coverage
• Corporate sponsored events for employees
• Work-life balance with generous paid time off to include vacation time, sick time, and paid holidays
• Tuition reimbursement
• Personal career, skill, and leadership development opportunities
• Wellness Program (gym reimbursement, monthly wellness webinars, mental health toolkit, financial resources, and much more)
• Employee Assistance Program (EAP) for employees and members of their household
• Dedicated and passionate co-workers

*The pay rate for the successful candidate will depend on geographic location and the candidate’s qualifications including prior relevant experience.  The pay range for this position is $19.97/hourly (entry-level qualifications) to $26.62/hourly (experienced in this role).   

*Actual compensation may be higher based on the successful candidate’s knowledge and relevant experience.   

*This position is also eligible for an annual bonus based on certain criteria being met.  

“All benefits are subject to eligibility requirements and LifeNet Health reserves the right to modify or change these benefits programs at any time, with or without notice, unless otherwise required by law.  Further, nothing in this posting is intended to alter the “at will” relationship of a successful candidate and this posting does not constitute a specific promise."  

We are proud to be an EEO/AA employer EOE/M/F/Disability/Vet. We maintain a drug-free workplace and perform pre-employment substance abuse testing.