Epic Practice Support Assistant - **Float Pool/Suffolk** - NYU Langone

NYU Grossman School of Medicine is on! e of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go tomed.nyu.edu, and interact with us onLinkedIn,Glassdoor,Indeed,Facebook,TwitterandInstagram.

Position Summary:
We have an exciting opportunity to join our team as a Epic Practice Support Assistant - **Float Pool/Suffolk**.

Under the general direction of the Director for Epic Operations and the assigned Practice Manager/Office Supervisor the FGP Assistant Epic Temp Pool, will be responsible for registering and scheduling patients in the appropriate IT systems including, but not limited to, Epic Groupcast and Infinity scheduling procedures and tests, organizing daily patient schedules, triaging incoming patient reports to appropriate locations, answering phones, obtaining and documenting insurance pre authorizations and pre certifications and facilitating physician and patient administrative needs This position will be assigned to a multitude of Faculty Group Practices to assist with the successful implementation of Epic.

Job Responsibilities:

Responsible for greeting patients and performing intake functions including registration forms collection updating information and co payment collection

Monitors Department Appointment Report DAR for checkmate kick outs appointment notes insurance flags and/or patients who need further assistance

Gathers all patient demographic related data and materials from patients and/or their representatives

Obtains insurance information ID card member/group #s etc verifies insurance eligibility electronically and collects insurance referral if applicable

Promotes the utilization of Check Mate kiosks Greets and assists patient in using the checkmate kiosk when needed

Scans all necessary documents into Epic following scanning guidelines and best practices for uploading outside documents

Monitors waiting areas to identify and communicate wait times

Performs check out functions including scheduling follow up visits procedures and referrals and collecting any time of service payments as needed

Promotes the use and sign up of MyChart

Answers phone calls and requests in a professional and patient friendly manner

On subsequent visits or calls asks patients to verify demographic info and makes any necessary edits

Collects and/or asks patients to sign any missing patient related information

Answers patient questions to ensure understanding and patient satisfaction Refers them when necessary to senior level staff

Maintains patient privacy as it relates to HIPPA standards

Completes patient front end work queues to address any pre or post visit missing information in a timely manner

Remains current on latest best practices policies and protocols including workflow updates FOCUS trainings and job related tasks

Demonstrates knowledge of the organizations service standards and incorporates them into the performance duties

Maintains cooperative and professional relationships with physicians nurses and office and clinical staff as well as access center representatives when applicable

Exercises skill in prioritizing duties in order to complete work in a timely manner when there are changes in workload assignments pressures of deadlines competitive requirements and/or heavy workload

Demonstrates communication skills: Using appropriate vocabulary and grammar when obtaining and conveying information to physicians nurses and staff at various levels; in person over the phone in writing and in electronically sent messages

Assist new practices in acclimating to Epic EMR system and NYU Langone policies and procedures while promoting best practice workflows for Check Mate Patient Secure MyChart etc.

Performs other related duties as assigned

Patient Experience and Access:

Serves as NYU Langone Health Faculty Group Practice Brand Ambassador by upholding the NYULH Mission vision and values and promoting excellence in the patient experience during every encounter nbsp;

Drives consistency in every patient and colleague encounter by embodying the core principles of our FGP Service Strategy CARES Connect Align Respond Ensure and Sign Off

Works collaboratively with colleagues and site management to ensure a positive experience and timely resolution for all patient interactions and inquiries whether in person by phone or via electronic messaging

Proactively anticipates patient needs and participates in service recovery by applying the LEARN model Listen Empathize Apologize Resolve Notify and escalates to leadership as appropriate

Shares ideas or any observed areas of opportunity to improve patient experience and patient access with appropriate management

Minimum Qualifications:
To qualify you must have a strong knowledge of practice operations. Experience and competency with varied computer hardware and software including practice management systems word processing spreadsheet database scheduling communications. Training on appropriate practice management systems will be provided.

Knowledge of insurance companies office visit and procedure policies. Ability to compose and edit logical detailed comprehensive and grammatically correct correspondence. Ability to effectively communicate with a wide variety of personnel including patients families physicians and staff. Knowledge of medical terminology. Ability to handle matters of highly confidential and sensitive nature. Ability to recognize and identify problems recognize implications and propose alternative solutions. Skill in prioritizing assignments to complete work in a timely manner. Skill in working independently and in following th! rough on assignments with minimal direction.

Preferred Qualifications:
Preferred Qualifications: AAS or similar degree

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to ! be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $52,000.00 - $52,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here