Entry Level Office Assistant - Stapp Interstate Toyota

Job Description: Entry Level Office Assistant

We are currently seeking a dedicated and organized individual to join our team as an Entry Level Office Assistant. The ideal candidate will possess excellent communication and organizational skills, be detail-oriented, and have the ability to multitask effectively. As an Office Assistant, you will work under the direct supervision of the Office Manager and provide support in various administrative tasks.

Responsibilities:
1. Greet and assist visitors, clients, and employees, ensuring a positive and welcoming atmosphere in the office.
2. Answer and direct phone calls to the appropriate personnel, taking messages and providing basic information as needed.
3. Pick up mail from Longmont as needed. 
4. Maintain and update office files, records, and databases, ensuring accurate and complete documentation.
5. Assist in scheduling and coordinating appointments, meetings, and conferences, including making necessary arrangements such as booking venues, arranging catering, and preparing necessary materials.
6. Complete general clerical tasks, such as photocopying, scanning, printing, and filing documents.
7. Provide general administrative support to various departments, including data entry, typing, and proofreading documents.
8. Assist with inventory management, including ordering office supplies, monitoring stock levels, and coordinating maintenance or repair of office equipment.
9. Help maintain cleanliness and organization of the office, including common areas.
10. Perform other related duties and ad-hoc tasks as assigned by the Office Manager.

Requirements:
1. High School Diploma or equivalent education.
2. Prior experience in an office or administrative role is preferred, but not required.
3. Proficient in using computer software such as Microsoft Office Suite (Word, Excel, Outlook).
4. Excellent verbal and written communication skills.
5. Strong organizational and multitasking abilities with keen attention to detail.
6. Reliable, punctual, and able to manage time effectively.
7. Ability to work independently with minimal supervision as well as collaborate in a team environment.
8. Professional demeanor and exceptional customer service skills.
9. Flexible availability to work, Monday to Friday 9am - 6 pm, with the occasional Saturday as needed for coverage.

This Entry Level Office Assistant position is an excellent opportunity for individuals looking to develop their administrative skills and gain hands-on experience in a professional office environment. If you are a motivated and reliable individual who enjoys working collaboratively, we would love to hear from you. Apply today with your resume to be considered for this position.