Entry-Level Human Resources Assistant - Virtual Company
Darien, CT 06820
About the Job
Job Title: Entry-Level Human Resources Assistant
About the Company:
Our client, a leading financial services firm, is seeking a motivated and detail-oriented Entry-Level Human Resources Assistant to join their dynamic team. This is an exciting opportunity for individuals looking to start their career in human resources within the finance industry. The ideal candidate will play a key role in supporting HR operations, recruitment, employee relations, and compliance efforts in a fast-paced environment.
Job Overview:
As an Entry-Level Human Resources Assistant, you will provide administrative and operational support to the Human Resources department. You will assist with recruiting, onboarding, employee records management, and other HR-related tasks, ensuring the smooth functioning of HR processes. This role offers the opportunity to learn and grow within the HR field while gaining exposure to the finance industry.
Key Responsibilities:
- Recruitment Support: Assist with posting job openings, scheduling interviews, and coordinating candidate communications. Help screen resumes and follow up with candidates.
- Onboarding & Orientation: Facilitate the onboarding process for new hires, including preparing documents, conducting orientation sessions, and ensuring all compliance paperwork is completed.
- Employee Records: Maintain accurate and confidential employee records in compliance with company policies and legal requirements. Update HR databases and files.
- Payroll Assistance: Assist with payroll processing by collecting timecards, verifying attendance, and coordinating with the payroll department as needed.
- Benefits Administration: Help manage employee benefits programs, including health insurance, retirement plans, and wellness initiatives. Answer employees’ questions about benefits and assist with enrollments.
- Training & Development: Assist with organizing employee training sessions and development programs. Track employee progress and provide logistical support for training events.
- Compliance & Reporting: Support HR in ensuring compliance with labor laws and company policies. Assist with preparation of HR reports and documentation for audits.
- General HR Support: Provide day-to-day administrative support to the HR department, including managing correspondence, preparing reports, and assisting with employee relations issues.
Qualifications:
- Education: Bachelor’s degree in Human Resources, Business Administration, Finance, or a related field (or equivalent work experience).
- Experience: 0-1 year of experience in an HR-related role (internships or part-time positions are a plus).
- Skills:
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational skills with attention to detail.
- Ability to maintain confidentiality and exercise discretion.
- Strong interpersonal skills and the ability to work collaboratively with others.
- Willingness to learn and adapt in a fast-paced environment.
Preferred Skills:
- Familiarity with HR software or applicant tracking systems (ATS) is a plus.
- Basic understanding of labor laws and HR best practices is beneficial.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.