Entry Level Administrative Assistant - Envipco

Essential Duties & Responsibilities:

• Perform data entry, including sorting and coding documents
• Analyze and reconcile month end summaries of customer orders, receipts, and pickups
• Calendar management, coordination and tracking of paperwork requirements
• Maintain or update contact information in core database as needed
• Review customer schedules and reports at draft stage for manager review to identify variations and potential opportunities
• Develop and edit business documents from information provided with minimal guidance
• Communicate professionally with all levels within the organization, including senior leadership and customers
• Work independently with minimal supervision, anticipate needs of department and manager, and respond proactively
• Add value through understanding our business, work processes, resources, and structure of the firm/industry
• Other billing and administrative duties as assigned

• High School diploma or GED required
• Previous administrative experience in an office environment preferred, not required
• Proficient with MS Office (Word, Excel, Outlook)
• 10-key numeric data entry experience preferred
• Strong verbal and written communication skills, including excellent spelling, grammar and proof-reading skills
• Ability to thrive in a fast-paced environment with tight deadlines & frequent interruptions
• Manage internal & external customer communication in professional & confident manner
• Proactive approach and ability to multi-task, prioritize, maintain consistent work-flow and meet deadlines