ENTRY ACCOUNTING ADMIN ASSISTANT - J & W Heating and Air
Jacksonville, FL 32257
About the Job
WHY J&W HEATING AND AIR + PLUMBING:
J&W Heating and Air + Plumbing is a residential heating and air conditioning and plumbing service company specializing in Northeast Florida area AC and plumbing service, repairs, maintenance, and installation. We are local and Veteran operated for over 55 years. J&W Heating and Air + Plumbing offer sales and service 7 days a week with after-hours, on-call, and emergency response options. With our company, there is room to grow for the right candidate looking to be compensated well.
BENEFITS OF EMPLOYMENT AT J&W HEATING AND AIR + PLUMBING:
- Industry-Leading Pay
- Advancement Opportunities
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Additional Options to Add Life, Long & Short-Term Disability Insurances
- 401k Retirement Plan
- Paid Vacation
- Paid Holidays
- Ongoing Training and Education
THE ROLE & RESPONSIBILITIES:
Accounting/Payables
- Monthly reconciliation for vendor accounts.
- Profit and Loss monthly reviews
- Job Costing for Labor and Materials
- Payroll support
- Enter Credit Card transactions
- Maintain Accounts Payable Report for accuracy
Admin and Technology
- Update spreadsheets with trucks, vans, and techs assigned.
- Coordinate vehicles in & outbound
- Set up new devices and login for field and office staff
- Vehicle Insurance and Registration management
- Vehicle maintenance – tracking, scheduling, & managing internal mechanic & vendors
- Ford Telematics/Ford Pro fleet process management
- New vehicle set up
- Coordinate running maintenance schedule
- Maintain database of technology such as tablets, phones, and laptops
- Data entry and reporting
- Assistance with fuel card set up
PREFERENCES, EXPECTATIONS, EDUCATION, AND REQUIREMENTS:
- Highly organized and process driven with exceptional follow-through abilities.
- Thorough attention to detail with on-time delivery.
- Engaging personality that blends well with a fast-paced, goal-driven environment.
- Proficient with Microsoft Office, specifically advanced knowledge of MS Excel
- Service Titan experience preferred
- Sage Intact or SAP experience preferred
Schedule: Monday to Friday 8 am to 5 pm -Potential Remote
Since 1966, our experts have understood that home comfort is your top priority. We entered the HVAC industry committed to providing superior customer service by utilizing the best equipment to address your indoor comfort needs. We strive to exceed expectations and ensure your experience is second to none. Locally owned and Veteran operated, J&W Heating and Air is a full-service, NATE certified, residential HVAC company serving Jacksonville and the surrounding areas.
Our team has helped countless homeowners across the First Coast improve their quality of life with efficient, affordable air quality and comfort solutions.