Engineering Administrative Assistant - J & J Staffing Resources

Our Client in Rancocas, New Jersey is seeking an Executive Assistant to join their team! This is a DIRECT HIRE (not contract to hire) role with well-established company. This is a Full Time position, Monday through Friday, 8:00 am - 5:00 pm.

Job Duties:

• Collect, compile, and organize data from various sources.
• Maintain databases, spreadsheets, and documentation for executive reporting.
• Assist in the preparation of reports, presentations, and summaries based on collected data.
• Track and follow up on tasks, deadlines, and action items assigned to the executive or team.
• Coordinate with team members to ensure timely completion of projects and tasks.
• Set up reminders and ensure nothing falls through the cracks.
• Attend meetings with the executive and transcribe detailed, accurate notes.
• Distribute meeting minutes and follow up on action items with stakeholders.
• Ensure records of discussions, decisions, and follow-up tasks are maintained.
• Assist in streamlining communication between the executive and internal/external stakeholders.
• Ensure clear, timely, and organized communication flows between departments and teams.
• Draft and manage correspondence, emails, and other communication on behalf of the executive.
• Manage the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Act as a gatekeeper for incoming communications and prioritize issues for the executive.
• Prepare, organize, and maintain confidential files and documents.
• Coordinate events, meetings, and conferences as needed.
• Handle office operations, such as ordering supplies, maintaining equipment, and ensuring the smooth running of day-to-day activities.
• Liaise with external vendors and partners as needed.
• Assist with various special projects assigned by the executive.
• Collaborate with internal departments and external partners to support project goals and deadlines.
• Other duties as assigned

Qualifications:

• Proven experience as an Executive Assistant or similar role.
• Excellent organizational, communication, and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other productivity tools.
• Strong attention to detail and problem-solving abilities.
• Ability to handle confidential information with discretion.
• Familiarity with data collection, management, and reporting tools is a plus.

Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands or candidates with thriving local companies. Put your trust in J & J. We look forward to working with you!