Engineering Administrative Assistant - VIP Staffing
San Antonio, TX
About the Job
JOB SUMMARY:
Provide all project-based administrative support to the engineering department, including Associate
Principals, Project Managers and Team Leads.
ESSENTIAL RESPONSIBILITIES:
- Assist Associate Principals, Project Managers and Team Leads with all project-based administrative
- needs
- Log in and track submittals, RFIs, etc. by project
- Scan and track reviewed submittals and RFI responses
- Generate AIA documents
- Maintain specs by project (initial list, process edits, and final prints)
- Prepare CADD/Revit Release Forms
- Conduct all uploads/downloads relating to FTP sites and notify those required
- Scan/rotate/rename sealed drawings for electronic mailing
- Convert project documents to jpeg or pdf format as requested
- Serve as back-up to Administrative Assistant II/Receptionist to cover telephones during designated
- lunch time
- Assist Executive Assistant as needed
- Other duties as assigned
KNOWLEDGE AND SKILL REQUIREMENTS:
- Basic reading, writing, and arithmetic skills required
- Knowledge of telephone protocol
- Knowledge of Microsoft Office
- Professional verbal and written communication skills
- Ability to type 50 wpm
- Minimum five (5) years of experience in architecture and/or engineering professions is a major plus. At least 2 years experience in this field is required.
EDUCATION REQUIREMENTS:
High school diploma or equivalent
Source : VIP Staffing