Embassy Summer - 2025 USA - Activity Manager - New York, NY - Embassy Summer

Join our winning team of global superstars!

Embassy Summer, under its parent company EC English, offers award winning summer vacation programs for young people across multiple locations in the UK, USA, Canada, Malta, UAE & South Africa.  Students learn English while immersing themselves in the local culture and surroundings.  Our programs are a combination of language classes, exciting excursions, fun-filled sports, and creative social activities.

From its humble beginnings in Hastings over four decades ago, Embassy Summer has today evolved into a globally recognized and trusted brand.  Our vision is to help our students succeed in a global community.  We love bringing our young learners from around the world together through a common language and building global connections.
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Summary:
Activity Managers (AMs) oversee a team of Activity Leaders (ALs) and are responsible for coordinating all extracurricular activities in our ESL international summer school programs. Successful AMs collaborate closely with students, ALs, Group Leaders, and the Center Manager to ensure the safety, organization, and enjoyment of all students.

Job Purpose:
The Activity Manager supervises the activities department and manages the team of Activity Leaders to ensure that all activities and excursions are well-planned, adequately staffed, and equipped for operation. They ensure that ALs are fully briefed on their roles for each activity and/or excursion.

Work Schedule:
This is a residential position with room and board accommodation provided. The position is available at one of our summer campuses in New York, Boston, Los Angeles, or Toronto. For more information about each location, please visit https://www.embassysummer.com/.

A flexible approach to the position is required, including the ability to work nights, weekends, and holidays.

Key Responsibilities:

• Ensure the seamless planning, organization, and operation of day-to-day activities and excursions to deliver a high-quality and engaging activities program.
• Manage and motivate a team of activity staff to foster a positive working environment.
• Establish and maintain positive working relationships with conference staff, service providers, transportation companies, excursion sites, and entertainment venues.
• Ensure and maintain proper levels of student discipline, welfare and safety of all students; adhere to and maintain student safeguarding policies and procedures at all times.
• Oversee, plan, and promote a comprehensive on-site activity and off-site excursion program.
• Collaborate with the Center Manager to develop a staff rotation schedule that ensures adequate staffing levels are met.
• Provide training and briefings for activity staff regarding all activities and excursions.
• Offer support and guidance to staff on activities through regular observations and feedback.
• Manage the required financial and administrative paperwork for the activities program.
• Ensure activities schedules are clearly displayed and actively promoted.
• Assist the Center Academic Manager in coordinating student arrivals and departures.
• Maintain appropriate levels of student discipline, welfare, and safety during activities and around the residence area during non-activity program hours.
• Participate in a 24-hour emergency on-call rotation schedule in collaboration with the Center Manager.
• Ensure that ALs with on-site residential responsibilities fulfill residential supervision duties, including meal and bedtime supervision and guardian duties.
• Review all activity leader timesheets.
• Appropriately price and promote optional excursions.
• Lead and participate in regular meetings with Group Leaders.

• Bachelor’s Degree.
• Experience working with or supervising minors.
• Previous experience in a summer school or summer camp environment.
• Ability to effectively manage, lead, and inspire a team of staff to work cohesively in a dynamic and fast-paced role.
• Knowledge of the local area and experience leading activities or excursions in the area.
• Strong communication skills and effective leadership abilities.
• Proven organizational skills with the ability to work under pressure and adapt to changes in a high-pressure environment.
• Excellent time management, organizational, and multi-tasking skills.
• Demonstrates enthusiasm, diplomacy, patience, and flexibility.
• Proficiency with computers and Word and Excel programs.
• Experience with budget management.
• Valid First Aid and/or CPR Certificate (Desirable).
• Lifeguard and/or other coaching qualifications (Desirable).

Organizational Compliance: The employee will be expected to operate in accordance with the company’s Code of Conduct, and any local policies and operating procedures relating to academic, welfare and safeguarding matters.

Personal Attributes: 

• Ability to lead and inspire a team. 
• Practical knowledge of Microsoft Office packages. 
• Ability to understand and manage data accurately. 
• Excellent communication and interpersonal skills.  
• Excellent organizational and planning skills.   
• Ability to deal and resolve complex problems efficiently. 
• Ability to work under pressure, prioritize tasks and meet deadlines.  
• Demonstrates the ability to form and maintain appropriate relationships and personal boundaries with children and young people. 
• Demonstrates professionalism in working with challenging behaviors. 
• Demonstrates an exceptional level of attention to detail.

• 6 days out of 7 (1 day off per week) 

• All management roles are residential 

• $1,320 per week (inclusive of room and board)

Equality and Diversity: Equality and diversity are at the heart of everything we do. Our learning opportunities are open to everyone, regardless of their background and circumstances, and we apply the same standards to the staff we employ.

Other Details: We offer an amazing opportunity to work with students from around the world. This position is available at one of our summer campuses in New York, Boston, Los Angeles, or Toronto. Camp dates typically run from mid-June to mid-August.  Mandatory paid training days will be clarified during the hiring process. 

For more information about each location, please visit https://www.embassysummer.com/. 

We invite you to apply online!  For more information on locations, camp dates and duties, please go to: https://www.embassysummer.com/about-us/embassy-summer-jobs.

We eagerly anticipate welcoming you to the Embassy Summer team!

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