Sales Administrative Assistant - Embassy Suites Airport - Zachry Corporation

At Zachry Hospitality, we are passionate about hospitality and excellent customer service. Our hotel surrounds itself with team members who share that same passion. We take care of our guests and team members as family, within a culture of service where we do the right thing because it is the right thing to do. Our core values are at the center of every decision we make:

Every Person Matters

Together We Can Do Great Things

This Is More Than a Job

 BENEFITS:

• Company paid short-term and long-term disability.
• Medical, dental and vision insurance
• Fidelity 401K retirement plan with employer matching up to 6% of contribution
• Hilton Hotel Travel Discount Program
• Paid Time Off (PTO)
• Free Meal
• Free annual VIA bus pass
•  Incentive Bonus
• Referral Bonus Incentive Program
• Team Member Assistance Program

JOB PURPOSE:

To assist the Sales, Catering and Events departments in coordinating and disseminating detailed information related to sales and service functions to all departments of the hotel.  

ESSENTIAL FUNCTIONS:

• Greet and welcome potential clients.
• Data entry using Delphi, Microsoft Office and Excel.
• Assists managers and other administrative assistants in the department in various tasks such as: correspondence, generating and creating reports, group resumes, Passkey, rooming lists and special guest requests.
• Copies and distributes internal/external letters, forms, bookings, contracts, resumes, rooming lists, schedules, lost business and mail to other departments and clients.
• Special projects as required but not limited to; incentive manuals, Data base reports, maintaining Administrative files, creating forms and ensuring forms letters are updated and current. Other duties assigned by the Director of Commercial Services/Director of Sales and/or Assistant Director of Sales.
• Assist the Sales team with site inspection preparation and execution to include daily show rooms, amenities, meeting rooms and meal arrangements.
• Prepares and organizes files to facilitate the transition into Events Department.                                   
• Files, faxes, processes purchase orders, check requests, and distributes mail.
• Maintenance of all computer data and organization for the Sales department to include creating new file folders, reader files and past manager.
• Prepares meeting minutes.
• Enters schedule of events.
• Other duties as assigned.

EDUCATION:

High school graduate or equivalent preferred.

EXPERIENCE:

Prior hospitality experience is a plus.

Prior front desk experience is a plus

LICENSE/CERTIFICATE:

N/A