Elizabeth A.R. Brown Archivist - University of Pennsylvania

University Overview


The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.




Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.




The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.








Posted Job Title

Elizabeth A.R. Brown Archivist





Job Profile Title

Archivist B





Job Description Summary

About the Penn Libraries



The Penn Libraries provides a network of information resources and knowledge services that are vital to teaching, research, and learning at the University of Pennsylvania. This network includes 19 physical libraries, recognized for their collections, and a digital library known for innovation and richness of content. Through dynamic programming and exhibitions, and through the acquisition and preservation of literary and artistic artifacts, the Penn Libraries documents a wealth of social and historical periods, bringing scholarship to life at the University and in the various communities it serves.



Summary


The Kislak Center for Special Collections, Rare Books and Manuscripts seeks an enthusiastic processing archivist to work with curators and processing staff to lead a new Penn Libraries initiative to acquire process, and make available the archives assembled by scholars in medieval studies and of professional organizations that advance the field. Situated in the Kislak Center for Rare Books, Manuscripts and Special Collections, the Elizabeth A.R. Brown archivist will be a member of the Schoenberg Institute for Manuscripts Studies (SIMS) team and the Archives and Manuscripts Processing Unit. The archivist will arrange and describe analog, digital, and hybrid archival collections, create EAD finding aids using ArchivesSpace in order to provide access to collections, and will contribute posts to the Kislak Center blogs and other social media. The archivist will work with the Schoenberg Center for Electronic Texts and Imaging (SCETI) to ensure that selected material is digitized according to established best practices so that they are made available to a global community of scholars in a timely fashion. The processing archivist will work with fellow archivists within the Penn Libraries and across campus to improve workflows, policies and practices in an effort to respond to and anticipate the evolving needs of the archival profession and the Penn Libraries’ vision of responsibly and ethically promoting access to collections.





Job Description


Job Responsibilities



+ Physically process analog and hybrid archival collections of medieval studies scholars and the records of relevant professional organizations; arranging the material and rehousing for permanent archival storage. Describe collections, creating EAD finding aids, via ArchiveSpace. Write blog posts & participate in activities or events for the Kislak Center in order to promote collections and raise awareness to Penn faculty and students and the wider research community.


+ Serve on Elizabeth A.R. Brown Medievalist Archive Advisory Committee, which is charged with identifying, assessing, and coordinating the acquisition of new collections in accordance with the Penn Libraries and Kislak Center’s policies and procedures.


+ With the Kislak Center’s Born Digital Archivist and the Digital Preservation Librarian, accession, preserve, process, and make accessible natively digital collections, including electronic drafts of scholarly work, professional email, audiovisual assets, accumulated data sets, and other documentation.


+ Serve as an associate member of the Schoenberg Institute for Manuscript Studies (SIMS) team, contributing archival expertise to a broad range of conversations about the Institute’s programs and collections-based initiatives.


+ Supervise student and temporary staff processing assistants.


+ Perform onsite assessments and preliminary triage on collections in situ, traveling to homes, offices, etc., and attending relevant scholarly gatherings to discuss potential acquisitions.


+ Work with Special Collections Processing Center, University Archives, and Katz Center staff to improve workflows, policies, and best practices and develop methodologies to reduce backlog and/or enhance accessibility; including participation in large-scale agile processing and collections management projects that increase accessibility to distinctive collections.


+ Perform additional duties as assigned.





Required Qualifications



+ Master of Science, MLIS, Master of Arts, and 3 to 5 years of experience or equivalent combination of education and experience is required.


+ A minimum of 3 years’ experience processing analog and digital archival collections.


+ Expert knowledge of DACS, EAD, XML, MARC and ArchivesSpace.


+ Experience using born-digital processing hardware (Forensic Recovery of Evidence Device) and software (Archivematica, Archive-It, BitCurator, and others).


+ Reading knowledge of French and/or Italian and/or Latin and/or Spanish.


+ The ability to work both independently and with others in a collaborative work environment


+ Demonstrated ability to manage time and complete projects efficiently and effectively


+ Fluency with Microsoft Office software, in particular Excel


+ Excellent oral, written, and interpersonal communication skills


+ Willingness to promote collection material through social media and eventsA commitment to diversity, equity and inclusion





​Preferred Qualifications



+ Demonstrated interest in and/or knowledge of medieval studies


+ Knowledge of Alma (Penn’s integrated library system)


+ Experience with agile processing and/or innovative methods for reducing backlog


+ Evidence of high level initiative and self-motivation






Application Requirement

+ A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV ; multiple documents are allowed.









Job Location - City, State

Philadelphia, Pennsylvania





Department / School

University Library





Pay Range

$43,919.00 - $70,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.




Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.




Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




University Benefits

+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.




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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay



The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.